Administration Officer

Bracken Ridge State High School is seeking a motivated and detail-oriented Administration Officer to support Accounts Receivable and Payable functions, while also assisting the Business Manager and wider school community through efficient financial and administrative operations. This role plays a key part in ensuring effective resource and financial
management across the school. It is a fantastic opportunity to join a dynamic school community and contribute to the smooth and effective financial and administrative management at Bracken Ridge State High School.

If you are organised, proactive, and ready to make a difference, apply now to be part of our supportive team.

You will be a great fit

You will be a great fit if you have financial administration experience, including demonstrated expertise in accounts receivable and payable functions such as invoice processing, reconciliations, accurate data entry, and the effective use of financial systems, preferably OneSchool or similar, which supports the efficient management of school financial operations in line with relevant procedures and regulations.

Your Responsibilities

As the Administration Officer, your responsibilities will include, but are not limited to:

• Manage day-to-day financial activities including processing invoices, purchase orders, charge accounts, and corporate card transactions in OneSchool.
• Ensure timely and accurate payment and recovery of accounts, including reconciliations of customer accounts and corporate cards.
• Provide financial administrative support including data entry, maintaining registers, and clerical assistance to ensure the smooth operation of the school office.
• Administer aspects of accounts receivable, including the Student Resource Scheme, payment plans, Laptop program, and Centerpay arrangements.
• Support the management of Business Activity Statements (BAS), GST compliance, and provide guidance to staff on GST implications.
• Interpret and apply departmental and school policies, guidelines, and ensure compliance with relevant legislative and procedural requirements.
• Identify and implement opportunities for continuous improvement in financial and administrative processes.
• Assist with the day-to-day financial management of the school by identifying problems, conducting research, negotiating with program managers, and recommending practical solutions.
• Liaise professionally with external contractors regarding service provision, invoicing, and school operational requirements.
• Coordinate and schedule maintenance activities based on school needs and the Maintenance Assessment Report using the Built Environment Materials Information Register (BEMIR).
• Oversee and assist with staff financial claims, timesheets, ADO tracking, and vendor data to ensure timely and accurate information.
• Strong Knowledge of Policies and Procedures
• Understanding of (or ability to quickly acquire knowledge of) departmental and school-based policies, legislative requirements, financial regulations, and administrative procedures relevant to Queensland state schools.
• Ability to identify financial or process issues, conduct research, seek appropriate advice, and implement solutions effectively.
• Strong written and verbal communication skills, with the ability to liaise effectively with internal staff, program managers, external contractors, and stakeholders in a professional manner.
• Ability to manage competing priorities, meet deadlines, and handle a diverse workload in a busy school environment.
• Competence in using financial and administrative software such as OneSchool, Microsoft Excel, Word, and other departmental systems (e.g., BEMIR for maintenance scheduling).
• Understanding of school asset management practices and familiarity with tools like BEMIR for scheduling maintenance and managing facilities.
• Demonstrated capacity to work with discretion, maintain confidentiality, and handle sensitive financial and staff-related information professionally.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.

Interested? To Apply

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
• Attach a written statement (2-page maximum) in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-,participate%20fully%20in%20our%20workplaces. )