Executive Assistant

2 weeks ago

Australia Perpetual Full time $90,000 - $120,000 per year

Executive Assistant – Investment Teams (6 Month FTC)

Prime Purpose of Role

To provide high-quality administrative and operational support to multiple investment teams, ensuring smooth day-to-day operations and effective coordination across departments.

Main Responsibilities

  • Manage complex diaries, scheduling internal and external meetings, and tracking key investor events.
  • Act as the first point of contact for brokers and companies, fielding telephone calls and correspondence (postal and electronic).
  • Liaise with Fund Managers, Sales, Marketing, Compliance, Operations, Client Services, and Finance teams to support seamless collaboration.
  • Arrange domestic and international travel, including accommodation and detailed itineraries.
  • Collate and process expenses on Concur Solutions on behalf of team members.
  • Maintain timely and accurate reporting of company interactions to Compliance, including gift registry updates.
  • Prepare research and data packs for company meetings using a variety of data research systems and sources.
  • Attend meetings, conference calls, and results presentations, taking accurate minutes and documenting actions.
  • Maintain an organised and up-to-date research filing system covering data, events, meetings, and key contacts.
  • Record broker interactions and assist with broker voting processes.
  • Undertake ad hoc research projects to support team initiatives.
  • Collaborate with colleagues across teams and provide backup support when required.

Key Skills & Attributes

  • Previous buy-side experience within an Investment Management organisation.
  • Highly proactive, organised, flexible, and resilient, with the ability to perform under pressure.
  • Strong communication skills and a team-oriented approach.
  • Excellent interpersonal skills with enthusiasm, energy, and professionalism to engage with diverse stakeholders.
  • Exceptional telephone manner with diplomacy and discretion.
  • Strong IT skills, proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Clear, concise written and spoken English.
  • Interest in, or willingness to learn, investment and financial markets. A commitment to developing knowledge, potentially through qualifications such as the CFA Investment Foundations Program or IMC.

Equal opportunities statement

At J O Hambro Capital Management (JOHCM), we are committed to fostering a workplace that embraces diversity, equity, and inclusion. We believe that every individual, regardless of their race, gender, sexual orientation, age, religion, disability, or any other characteristic, brings unique perspectives and strengths to our team. We are dedicated to providing equal opportunities for all qualified candidates and creating an environment where everyone feels valued, respected, and empowered to contribute their best work. We actively encourage applications from individuals with diverse backgrounds and experiences, as we strive to build a workforce that reflects the rich tapestry of our global community. Join us in our journey to cultivate an inclusive workplace where talent thrives and where everyone has an equal opportunity to excel and succeed.

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