Administration Officer

Company Description

Epworth HealthCare is Victoria's largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia's health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Job Description

The Epworth Centre for Immunotherapies and Snowdome Laboratories (Hoddle St, Richmond) is a Centre of Excellence in blood cancer patient treatment and care, made possible through a partnership of the Epworth Medical Foundation and Snowdome Foundation.

This high quality administrative support role supports the Epworth Centre of Immunotherapies and Snowdome Laboratories and its consumers, including reception, secretarial and general office management. You will act as a central point of contact for both staff and patients.

The administrative officer will be responsible in maintaining a high quality and efficient medical reception service. This includes but is not limited to managing patient and medical enquiries, filing and records management, data input and management, mail receipt, sorting and delivery, maintenance of registers and general administrative duties to support the smooth running of the ECISL including the cryopreservation facility, laboratories and office space.

The role is part time, fixed term for 12 months. We are open to negotiate working days, however the team requires full availability on Thursdays & Fridays.

To be successful in this role…

You will be a quick learner; quick to think on your feet when faced with problems, and a multi-tasker, used to dealing with numerous tasks at any one time.

You will have:

• Previous experience in providing administrative support within a healthcare or similar setting
• Demonstrated experience in Microsoft Word, Excel and Outlook
• Knowledge of medical terminology (desirable)
• Highly organised with a proven ability to prioritise tasks in a busy clinical environment
• Proven ability to undertake administrative tasks in a timely and effective manner
• Strong communication and interpersonal skills with ability to work effectively as part of a team and to liaise confidently and courteously with people at all levels
• A sense of ownership and accountability regarding the work you undertake
• A drive to be successful and progress

Position Description       Inherent Requirements

Qualifications

• Bachelors degree in a relevant healthcare discipline (desirable)

Additional Information

At Epworth, it's a community.

It's the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to make a difference in a team that values you?

Apply now and become part of a workplace where your growth and wellbeing matter.

To apply, click the I'm Interested button to attach your CV and cover letter (as a single file).

For more information about the role, refer to the attached position description or contact 

Please Note:Applications are reviewed as received. Don't wait—this role may be filled before the closing date.

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.