Management Assistant

What's the role?

As the Management Assistant, you will provide administrative support for the VP - Commercial Integrated Gas Australia (IGA), in addition to assisting the overflow administrative work from the Commercial and Economics Leadership team (CELT). You will be a key focal point, providing office administrative support across both teams who play an integral role in delivering commercial value for Shell in Australia. 

As part of this team, you will have the ability to promote inclusive behaviours and contribute towards a working environment where different views and perspectives are valued.

What you'll be doing

This role will incorporate a vast range of responsibilities, including but not limited to:

• Arrange business travel logistics (car/hotel/venue bookings)
• Support compliance with relevant HSSE requirements
• Process expense claims in Concur
• Assist with time writing
• Preparing travel budget reports
• Schedule and coordinate team meetings and arrange meeting room bookings
• Assist with the setting up virtual Webcast sessions (room booking, invitations)
• Greet external visitors and assist with registration and building orientation
• Support the onboarding for new joiners across the two teams
• Support with IT issues or raise queries and tickets on behalf of the team
• Support information management activities i.e. maintaining & updating documents and databases, record management and updates on share point
• Maintain the required level of confidentiality in accordance with Shell policy when managing sensitive data

What you bring

To be successful in this role, you will have experience in a similar position ideally within a similar large operational organisation, as well as:

• Tertiary qualification or equivalent professional qualification preferred
• Sound communication skills with both internal and external parties and the ability to interact across all levels of an organisation including senior management
• The ability to handle sensitive matters with integrity & discretion
• High level of organisational skills, the ability to multi-task and work within tight deadlines balancing competing priorities
• Capability to work under pressure and independently
• Attention to detail

APPLICATION PERIOD WILL RUN UNTIL DECEMBER 2.

Shell in Australia

Shell has operated in Australia since 1901. From operating Australia's first oil refinery, which was central to meeting Australia's fuel needs, to fuelling the first Qantas commercial flight in the 1920s, to playing a foundation role in building some of Australia's largest and most innovative natural resource developments.

Throughout this 124-year relationship the needs of our customers and the nation have changed and we have continued transforming our portfolio to meet these needs. Today, we are a leading natural gas producer and are playing our part in the transition to a low-carbon future by investing in the power sector, renewable energy sources and carbon abatement activities.

Shell has a significant Liquefied Natural Gas (LNG) business in Australia that makes a valuable contribution to today's energy supply. This integrated gas portfolio includes our two Shell-operated gas production and liquefaction businesses, Shell QGC in Queensland and Prelude Floating LNG offshore in Western Australia, and our joint venture interests in Gorgon and North West Shelf in Western Australia and Arrow Energy in Queensland.

Today, Shell's portfolio in Australia also includes zero- and low-carbon energy businesses such as commercial and industrial retailer, Shell Energy carbon farming specialist, Select Carbon the 120MW Gangarri solar development; residential energy retailer, Powershop Australia a 49% stake in WestWind Australia a 50% share of Kondinin Energy and several grid-scale Battery Energy Storage Solutions projects. High quality Shell branded fuels and lubricants are available right across Australia, through an exclusive brand license arrangement with Viva Energy.