Assistant Strata Manager

1 week ago

Sydney, New South Wales, Australia Whelan Property Group Full time $50,000 - $80,000 per year

Company Description

Whelan Property Group Pty Ltd is an Australian-owned company specializing in Strata Management services. With a mission to be the preferred strata management partner of Owners Corporations in NSW, we provide exceptional service at a fair and ethical price. Our focus is on tailored solutions for Residential, Industrial, and Commercial Strata Schemes in Sydney and throughout NSW.

Role Description

This is a full-time entry level on-site role for an Assistant Strata Manager & Office Administrator located in our Ultimo office. The Assistant Strata Manager & Office Administrator will be responsible for assisting in day-to-day tasks providing exceptional Strata Management and supporting the Office Manager in administration tasks.

KEY ACCOUNTABILITIES

ASSISTANT STRATA MANAGER

  • Assist the Strata Manager in their functions as requested
  • Issue work orders and follow up with contractors as required
  • Enter invoices and provide reports as required, ensuring accuracy
  • Maintain records to ensure compliance with relevant legislation
  • Prepare meeting agendas and minutes as requested
  • Daily contact with external stakeholders (contractors and committee members)
  • Attend meetings with the supervision of a Strata Manager
  • Any other tasks as required.

OFFICE ADMINISTRATOR

  • Reception relief for daily lunch breaks and when receptionist is on leave

  • Action strata search requests and assist with over-flow of duties from reception, ie email requests for Section 184 Certificates

  • Assist with record preparation and collections for lost plans

  • Assist the Office Manager in their functions as requested

  • Management of keys

  • Champion the management of Administration and Office folders

  • Assist Office Manager & People & Culture Manager with onboarding of new Team Members

  • Organise and set up training room for weekly training, including capturing attendance and updating officewide training plan

  • Meeting room set-up for client meetings (maintain meeting room tidiness outside of meetings)

  • Arranging staff morning teas and functions

  • Assist Office Manager with continuous improvement of internal templates and procedures

  • Sharepoint posts and updates

  • Social Media posts

  • Security ID management (Fingerlan)

  • General communications and circulars to the team

  • Assist with general office maintenance and liaise with the building manager

  • Any other duties as required by Office Manager or team.

Qualifications/Skills

  • Office administration experience ideally 1-2 years
  • Strong communication and interpersonal skills
  • Attention to detail and organizational abilities
  • A proactive approach to tasks
  • Ability to work collaboratively with a team and independently
  • Proficiency in Microsoft Office and relevant strata management software
  • An interest in property management or related field is a plus
  • You will need to complete a Certificate of Registration.

To apply please provide a tailored cover letter along with your resume.

  • Strata Assistant

    1 week ago

    Sydney, New South Wales, Australia Fairwater Strata Full time

    Flexible Working Hours- Immediate start available in a friendly, fun team- Supportive Management teamAn opportunity has risen to join our highly respected Strata company renowned for excellence and operating with a high level of integrity and professionalism.**Responsibilities**:Our team is looking for someone who is interested in a career in property...

  • Strata Assistant

    6 days ago

    Sydney, New South Wales, Australia Psmg Strata Full time

    Strata Assistant Role:**About the role**:A Strata Assistant assists 1-2 Licensed Strata Managers in the day to day administration of a portfolio of strata buildings. This is an exciting opportunity for you to get into strata industry with a company that offers all the tools and support you need to build a successful career:- **Key Responsibilities**:_-...

  • Strata Manager

    6 days ago

    Sydney, New South Wales, Australia Bay Strata Full time

    Employment Type- Full-time- Beginning of employment- ASAP- Industry- Strata Management- Job Location- Bau Strata PTY LTD, Rockdale, NSW, 426 Princes Highway,, AustraliaBay Strata Pty Ltd is a well-established and highly regarded Strata Management Company located within the St George area. Our office has been established since 2002 and is constantly growing...

  • Strata Manager

    4 weeks ago

    Sydney, New South Wales, Australia Get Strata Full time

    3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features.We are a leading strata management company in Belmore seeking a highly motivated and experienced Strata Manager to join our team.The successful candidate will be responsible for managing a portfolio of strata properties and ensuring that all aspects of...

  • Strata Manager

    1 week ago

    Sydney, New South Wales, Australia Get Strata Full time

    3 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.We are a leading strata management company in Belmore seeking a highly motivated and experienced Strata Manager to join our team. The successful candidate will be responsible for managing a portfolio of strata properties and ensuring that all aspects of...

  • Strata Administration Assistant

    5 days ago

    Sydney, New South Wales, Australia Strata Choice Full time

    **Why choose a career at Strata Choice?**Strata Choice has an enviable reputation in the strata industry for providing exceptional strata management services. We operate across Sydney with an extensive portfolio, serving some very prestigious clients.Strata Choice is a proud member of the Strata Community Association (NSW) the peak body for the strata sector...

  • Assistant Strata Manager

    1 week ago

    Sydney, New South Wales, Australia Acumen Strata Management Pty Ltd Full time $80,000 - $120,000 per year

    Are you a high-performing Assistant Strata Manager ready for a fresh challenge, greater autonomy, and real career progression? At Acumen Strata, we're not just managing property—we're shaping the future of the industry with a bold, people-first approach.As we continue to grow, we're looking for a dynamic, professional & experienced Assistant Strata Manager...

  • Strata Manager

    6 days ago

    Sydney, New South Wales, Australia Neighbourly Strata Full time $104,000 - $130,878 per year

    The Opportunity:We are seeking a Strata Manager who is looking for a change of scenery and looking to be a key player in our success story. In this role, you will manage a well-established portfolio of long-term residential and community schemes based in the Hills & Northern Beaches region.This is a permanent, full-time position, where you will be based at...

  • Strata Assistant

    5 days ago

    Sydney, New South Wales, Australia Psmg Strata . Rockdale Nsw 2216, Australia Full time

    **Strata Assistant**Long established & busy strata management office in Rockdale. We require experienced Strata Assistant to join our friendly team.**Strata Assistant Main Role**:- Assist strata manager maintaining buildings in all aspects- Arrange quotes, work orders- Communicate with committees and contractors- Prepare documentations related**Requirements:...

  • Strata Manager

    1 week ago

    Sydney, New South Wales, Australia Psmg Strata Full time

    **Join Our Established, Supportive Team**We offer an excellent opportunity to become part of a well-established company that equips you with everything you need to thrive. Our diverse and inclusive team ensures that everyone feels **valued and connected**. Workload is assigned based on your capacity, and you'll have the chance to work on a broad range of...