Allocator & Administrator

4 days ago

Yatala, Queensland, Australia All Pumped Up Full time $60,000 - $90,000 per year

Allocator & Administrator– Yatala, QLD

Are you an organised and proactive admin professional who thrives in a fast-paced environment?

Join the crew at APU (All Pumped Up) — Southeast Queensland's leading team in vacuum excavation, earthmoving, and wet/dry hire services. We're a growing company built on teamwork, reliability, and doing things the right way.

We're looking for a hands-on Admin Allocator to support our Operations Manager and help keep the wheels turning smoothly across our fleet, operators, and hire projects. If you're great at multitasking, enjoy problem-solving, and take pride in keeping things running efficiently — we want to hear from you

About the Role

Based at our Yatala HQ, you'll provide vital administrative and allocation support to ensure smooth day-to-day operations. You'll work closely with the Operations Manager, assisting with equipment scheduling, job paperwork, hire coordination, and general office admin.

Key Responsibilities

  • Support the Operations Manager with scheduling and allocating APU's fleet and operators.
  • Assist in managing on-hire and off-hire processes, including checklists, fuel and hour tracking, and condition reporting.
  • Enter and maintain accurate data in Simpro and company spreadsheets.
  • Prepare job packs, purchase orders, and internal reports.
  • Communicate with clients, drivers, and site teams to confirm job details and changes.
  • Assist with timesheets, invoicing, and document management.
  • Maintain organised records of plant, equipment, and operator availability.
  • Provide general administrative support to the wider operations team.

What We're Looking For

  • Strong computer and data entry skills (Microsoft Office & Simpro experience highly regarded).
  • Great communication and teamwork skills.
  • Excellent attention to detail and organisational ability.
  • Ability to prioritise and manage multiple tasks under pressure.
  • Experience in admin, scheduling, or equipment hire (advantageous but not essential).
  • A motivated, positive, and reliable attitude.

Why Join APU?

  • Full-time, stable role in a growing business.
  • Monday to Friday (with computer provided for occasional after-hours support).
  • Supportive team culture — you'll never be just a number.
  • Career development and training opportunities.
  • Team-building events and annual work trips (Fraser Island, retreats & more).
  • Access to Suncorp Stadium tickets and staff perks.

Apply now: Send your resume to apply directly via SEEK.

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