Business Operations Coordinator

3 days ago

Sydney, New South Wales, Australia VenueNow Full time $70,000 per year

Join VenueNow, Australia's leading marketplace for event spaces and suppliers.

We're seeking a highly organised and proactive Business Operations Coordinator (Full-Time) to support the CEO and broader team in maintaining focus on growth by streamlining workflows, managing priorities, and ensuring the business runs smoothly. As our
Business
Operations Coordinator, you'll be the organisational glue of the business - managing projects, streamlining processes, and supporting the team so nothing slips through the cracks.

Immediate Start + Up to $70K Package + Fast-Paced Startup + Hybrid Flexible Work + Walking Distance to Crows Nest Metro

Who is VenueNow?

We're a fast-growing, funded startup (est in 2013) building the go-to platform for booking venues and event suppliers. With 5,000+ listings already live, we're scaling quickly across Australia - and beyond.

Responsibilities

  • Be the go-to person for team processes, operations, and accountability.
  • Document and maintain processes and policies.
  • Maintain and improve workflows and data in HubSpot and other systems.
  • Create and update reports, processes, and documentation.
  • Capture meeting notes, assign tasks, and update project management tools.
  • Keep the team accountable by following up on tasks and deadlines.
  • Respond to customer and team support queries.
  • Organise team activities, travel, and other internal and external engagements.
  • Help with staff onboarding and offboarding.
  • Provide ad-hoc admin support, including research, errands, and organisation for the wider team.

Requirements

  • Strong organisational and time-management skills.
  • Experience with project management tools (e.g., Asana, ClickUp, Notion).
  • Experience with HubSpot or similar CRM.
  • Advanced knowledge of Excel.
  • Excellent written and verbal communication.
  • Able to work independently, with a proactive and solution-oriented mindset.
  • Startup experience is a plus
  • Immediate start is preferred

Why You'll Love It Here

  • Full-time (~24–30 hrs/week during business hours of 9am-5.30pm Monday to Friday)
  • Hybrid Work - Currently WFH Wed and Fri, remaining days in the office
  • Work in a fun office with a young, driven and passionate team
  • Close to Crows Nest Metro and St Leonards Train station (2-5min walk)
  • Be a part of an exciting & funded startup with global aspirations
  • Work for a company that puts people first and a team that loves what they do

Sound like you?

If you're looking for flexibility without sacrificing responsibility and want to be a key player in a growing team, we'd love to hear from you.

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