Project Co-Ordinator

6 days ago

Melbourne, Victoria, Australia Beacon Building Services Full time $60,000 - $80,000 per year

Beacon Building Services (part of the Burbank Group) is seeking a Project Administrator.

Bring your organisation superpowers to our dynamic team and own the full lifecycle of building repairs—from job registration through invoicing—while partnering with estimators, supervisors and on-site crews.

Key Responsibilities

  • Lodge and track new jobs in our workflow system, securing client approvals
  • Coordinate bookings, tenders, contracts and planning forms
  • Liaise with clients on deposits, variations and project updates
  • Allocate trades for emergency and planned repairs
  • Maintain accurate job files, budgets and client portals
  • Handle incoming calls and rotate through frontline communications
  • Keep service levels high during storm seasons and peak periods

What You Bring

  • Trade background or tertiary qualification in building/construction
  • Proven experience in a similar insurance or building-services role
  • Proficiency in Microsoft Office; workflow system experience advantageous
  • Exceptional organisation, time management and communication skills
  • Customer-first mindset with the ability to meet strict KPIs
  • Adaptable, proactive and quick to master new IT systems

Benefits As part of the Burbank Group, you'll enjoy:

  • Professional development & career-path programs
  • Health, wellness and employee assistance initiatives
  • Exclusive Burbank Group discounts and team-building events
  • A collaborative culture that celebrates innovation and growth

Ready to join a company that values your drive and rewards your success?

Apply now or contact our Talent Acquisition Lead, Lainie McCluskey, for more information.

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