Facilities Co-ordinator

Posted:

14/10/2025

Closing Date:

31/10/2025

Salary:

$98, $98,535.26

Job Type:

Permanent - Full Time

Location:

Melbourne

Job Category:

Administration,Customer Service

Melbourne

Ongoing

35 Hours per week

About Us

At Oxfam Australia, we believe all lives are equal and no one should live in poverty. We are a member of Oxfam International, a global confederation working with partners and local communities in 87 countries.

Would you like to join this global movement of people working together to eliminate the inequalities that keep people in poverty?

We are currently seeking an enthusiastic and committed person to fill the role of Facilities Co-ordinator.

Why you will love working at Oxfam

As part of Programs and Transformation team, you will use your skills, qualifications, lived experience and initiative to tackle inequality and fight poverty. Yes, you read that right, lived experience and initiative, because it is not all about key selection criteria.

Research shows that women will only apply for a job if they meet 100% of the selection criteria, while men will apply if they meet an average of 60%. We understand that life teaches us so much, so if you don't meet all the criteria but just know that you have what it takes, then please apply.

The Role

As the Facilities Coordinator, you are involved in project management and co-ordination to ensure an affordable, safe, welcoming and collaborative workplace. You are responsible for ensuring the smooth operation of the Oxfam office locations and involves negotiation, planning and budgeting. In this role, you are responsible for co-ordinating contractors providing essential building services for the Melbourne office, including cleaning, security, pest control and providing robust building procurement activities. You will co-ordinate leases for shared office spaces across Australia.

A little about you (the key selection criteria)

To be successful in this role, you will have:

Demonstrated high-level negotiation and influencing skills to manage facilities contracts and key supplier relationships

Proven project management expertise on all major building related works from concept to completion, including but not limited to office refurbishments, system upgrades and office relocations

Keen eye for detail whilst maintaining everyday tasks such as augmenting a welcoming reception experience and completing related administrative functions / requirements (eg. emails and invoicing)

Optimise business continuity of building operations services through exceptional planning and ingenious and highly credible collaborative relationships with internal and external stakeholders

Grounded experience in commercial acumen with superlative cost saving efficiencies, whilst balancing values alignment with Oxfam Australia and commitment to the work we do

We can offer you

A base salary of $98,535.26 plus superannuation, superior leave benefits and access to a generous not-for-profit salary packaging program (up to $18,450 of your salary tax-free).

The opportunity to use your talents and expertise to make a positive impact around the world.

We value flexibility and seek to support our people to work in ways that meet their work/life commitments and support their wellbeing.

Cultural leave

Superannuation matching

Our culture is shaped by our values, which reinforce what we care about and how we do things, not just what we do. Our five core values of Accountability, Empowerment, Equality, Inclusiveness and Sustainability drive everything we do at Oxfam.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Therefore, our people are required to comply with the One Oxfam Child Safeguarding and Protection from Sexual Exploitation and Abuse policies and sign the Oxfam Australia Child Safeguarding and One Oxfam Employee Codes of Conduct.

How to Apply

Complete the online application form, then, as three separate documents, upload:

• a cover letter that tells us why you want to join Oxfam Australia, and how your professional history and lived experience make you the right candidate.

• your CV.

• your response to the selection criteria outlined in the advertisement.

Applications close on Friday, 31 October 2025.

Our people are at the heart of everything we do. We care deeply about creating a safe and inclusive workplace where our people feel valued, respected and empowered. We are committed to providing equal opportunities and encourage applicants with personal experience of the forms of injustice we seek to address to apply for opportunities at Oxfam Australia.

Applicants will be required to show proof of their right to work in Australia the subject to satisfactory pre-employment checks, which include Police Checks and Misconduct Disclosure Scheme outcomesprior to commencement. Pre-employment checks are not used by Oxfam Australia to prevent any applicant from applying for this position. Each application will be considered on its merits.

Australian work visas

Oxfam Australia will not recruit international candidates who do not hold visas permitting them to work in Australia. Oxfam Australia does not provide visa sponsorship

Additional information:

For ongoing roles, candidates will be required to have a minimum of 2 years' Australian work rights from the date of commencement of their employment with Oxfam Australia. For fixed term roles candidates will be required to have work rights for the full duration of the contract.

At Oxfam Australia, we are committed to fostering a diverse, inclusive, and equitable culture where everyone's rights are recognised and respected. Guided by feminist principles and core values, we embrace different perspectives and work to eliminate systemic inequities which perpetuate discrimination. We centre and amplify the voices of people with lived experience and work in solidarity to build a future where no one is left behind.

Our commitment to Diversity, Equity and Inclusion is reflected in our actions, Oxfam Australia:

Supports employee-led committees

Promotes consultative ways of working and decision making

Maintains a comprehensive enterprise agreement that prioritises employee well-being, as demonstrated through multiple leave types

Provides ongoing awareness and training on unconscious bias, inclusion, and respectful workplace practices, ensuring alignment with Oxfam's values
• Ensures a fair and accessible recruitment process