Director of Facilities and Asset Management

Position Vacant

Permanent, Full-time Position, Immediate Commencement (Negotiable)

Director of Facilities and Asset Management

Position Summary

The Director of Facilities and Asset Management (DFAM) provides strategic leadership, operational oversight, and hands-on

guidance in planning, developing, maintaining, and ensuring the safety of the School's physical assets, including buildings,

grounds, plant, equipment, and associated infrastructure.

The role ensures the School's facilities and grounds are safe, functional, and aesthetically appealing, while meeting the

compliance obligations and supporting the School's educational and co-curricular programs. It carries the responsibility for

leading the Property Services team, including managing property, maintenance and cleaning staff, and overseeing all aspects of

capital works, refurbishments, preventative and reactive maintenance, contractor engagement, asset lifecycle planning, and

environmental sustainability initiatives. Reporting to the Business Manager, and working closely with the Senior Leadership

Team, and external providers, the DFAM fosters a collaborative, high-performance culture that delivers exceptional service to

students, staff, parents and visitors.

Selection Criteria

SC1 Leadership and Strategic Management: Demonstrated ability to lead, mentor, and develop a diverse team, while

providing strategic oversight of facilities and asset management. Evidence of successfully aligning facilities planning

and operations with organisational strategic priorities, including capital works, sustainability initiatives, and long-term

asset lifecycle planning.

SC2 Risk, Safety, and Compliance Expertise: Comprehensive knowledge of Workplace Health and Safety legislation, fire

safety requirements, and building regulations, with proven experience embedding a proactive safety culture.

Demonstrated capacity to manage compliance obligations, risk mitigation, and emergency response across large and

complex facilities.

SC3 Project, Financial, and Stakeholder Management: Proven track record in delivering capital works and maintenance

projects on time and within budget, including preparing scopes, budgets, and schedules, managing contractors, and

ensuring compliance. Strong financial acumen in budget development and monitoring, with highly developed

communication and interpersonal skills to build positive relationships with staff, contractors, and external authorities.

Applying for the Position

Pre-employment checks form part of the appointment process and cover such matters as Student Protection, Workplace Health

and Safety, School Procedures and Policies etc. Further information about these policies and procedures is available on the

School's website. The St Luke's Anglican School Staff Recruitment and Selection Policy and the Staff Conduct - Guidelines and

Expectations Policy apply to this position.

Applicants should apply by submitting an application, which clearly provides details on each of the following:

• A copy of your resume, including education qualifications relevant to the duties and selection criteria, as well as a

summary of relevant work and education history (maximum 4 pages)

• It is encouraged to also upload a short video (maximum 2 minutes), introducing yourself and outlining why you would

like to work with us at St Luke's Anglican School.

Please submit your application via email to:

Applications close at 10am Thursday 25 September. The closing date may be reduced or extended as determined by

business needs.

Director of Facilities and Asset Management

Position Summary

The Director of Facilities and Asset Management (DFAM) provides strategic leadership, operational oversight,

and hands-on guidance in planning, developing, maintaining, and ensuring the safety of the School's physical

assets, including buildings, grounds, plant, equipment, and associated infrastructure.

The role ensures the School's facilities and grounds are safe, functional, and aesthetically appealing, while

meeting the compliance obligations and supporting the School's educational and co-curricular programs. It

carries the responsibility for leading the maintenance team, including managing property, maintenance and

cleaning staff, and overseeing all aspects of capital works, refurbishments, preventative and reactive

maintenance, contractor engagement, asset lifecycle planning, and environmental sustainability initiatives. The

DFAM reports to the Business Manager and is part of the Senior Leadership Team, collaborating with the team

and external providers to cultivate a high-performance culture that delivers exceptional service to students, staff,

parents, and visitors.

Key Responsibilities

Strategic Leadership and Planning

• Develop, implement, and regularly review the School's property and facilities strategy, aligning with the

strategic and master plans

• Provide expert advice to the Principal, Business Manager, and School Council on asset management,

infrastructure priorities, and long-term capital planning

• Oversee the planning, budgeting, and delivery of capital works, refurbishment projects, and

environmental sustainability initiatives

• Ensure effective procurement and contractor management, maximising value for money while meeting

safety, quality, and compliance requirements

• Maintain and develop the School's facilities and infrastructure to an exceptional standard, ensuring

alignment with operational needs and strategic priorities

• Fulfil the responsibilities of the School's Workplace Health and Safety Officer, ensuring compliance with

legislative requirements and embedding a proactive culture of safety across all facilities and operations,

in collaboration with the Compliance team

• Prepare and present Workplace Health and Safety reports to the Executive, School Council, and the

Anglican Diocese as required

• Act as the School's Fire Safety Advisor, ensuring compliance with associated regulations. This includes

maintaining and reviewing the Fire and Evacuation Plan and evacuation diagrams, coordinating

evacuation practices and training, monitoring prescribed fire safety installation and maintenance,

liaising with Queensland Fire and Rescue during inspections, and providing ongoing advice and

support to ensure a safe and compliant environment.

Facility Operations and Maintenance

• Oversee all aspects of building, grounds, and asset management, ensuring a high standard of

presentation, functionality, and safety

• Implement preventative and reactive maintenance programs, asset registers, and lifecycle plans

• Take responsibility for purchasing approved capital items and property-related operational requirements

• Manage and coordinate the distribution of deliveries across the School, ensuring parcels and goods are

delivered efficiently to the appropriate departments and areas (generally on a daily scheduled basis)

• Oversee and prioritise the maintenance request system, ensuring clarity of responsibility between IT

and Property and the timely completion of maintenance and support requests from staff and students.

Project and Contractor Management

• Lead and manage the delivery of construction, refurbishment, and maintenance projects from initiation

to completion

• Prepare project scopes, budgets, and schedules and oversee contract negotiations, tendering, and

contractor performance and compliance

• Liaise with builders, architects, project managers, engineers, and other consultants to ensure all works

meet the required standards and compliance obligations

• Coordinate with regulatory bodies and local authorities for permits, inspections, and compliance

approvals

Team Leadership and Development

• Lead, mentor, and develop the maintenance team ensuring clear role expectations, professional

development opportunities, and a culture of accountability and service excellence

• Delegate tasks effectively, balancing operational workload with individual strengths, interests, and

development goals

• Foster a safe, respectful, and collaborative work environment.

Risk, Safety, and Compliance

• Ensure the School complies with all statutory, WHS, fire safety, environmental, and building

requirements

• Champion a proactive culture of workplace health and safety by leading hazard identification, risk

mitigation, and best practice initiatives across the School

• Act as the primary contact for after-hours security and fire alarm incidents, and respond to emergency

maintenance issues (e.g. burst pipes, storm damage) as required

• Maintain oversight of security systems, utilities infrastructure, and emergency preparedness for the

School site

• Manage property-related insurance claims under the direction of the Business Manager, and coordinate

periodic reviews of property-related insurance coverage.

Financial Management

• Prepare and manage annual budgets for property and facility-related services, maintenance, and

capital works

• Monitor expenditure against budgets, ensuring financial accountability and cost-effectiveness
• In collaboration with the Director of Human Resources and Compliance, maintain accurate records,

registers, and reporting systems for assets, maintenance, and compliance

• Support the Business Manager in preparing applications for capital grants and in developing long-term

financial plans for property development.

Stakeholder and Community Engagement

• Build and maintain positive working relationships with internal stakeholders, contractors, consultants

and external authorities

• Provide timely and transparent communication regarding facilities works, disruptions, and safety

matters

• Support School events by coordinating venue preparation, equipment set-up, and logistical

requirements.

Cleaning Services

• Coordinate, supervise, and schedule cleaning staff and contractors to ensure the School premises are

maintained to a high standard of cleanliness and presentation

• Oversee waste management services, including timely collection and appropriate disposal
• Arrange and manage specialist cleaning contracts, including carpets, windows, building and hygiene

services

• Implement and coordinate recycling services, programs and initiatives as required.

Security

• Oversee the installation, maintenance, and operation of CCTV, security, and electronic lock systems, in

consultation with the Director of ICT where required

• Develop, implement, and review security policies and procedures to ensure the safety of staff, students,

and property

• Arrange and supervise contracted security services
• Coordinate the installation and maintenance of locks, lighting and alarms across the School
• Manage and maintain the school key systems (Abloy/Salto), liaising with the Director of ICT where

required

• Liaise with the Business Manager and/or Principal (or delegate) regarding property damage to ensure

appropriate insurance and rectification processes are followed.

General

• Provide a monthly report to the Business Manager on projects, activities, schedules, sustainability

initiatives, and proposed future works and development ideas

• Support the Business Manager in advancing the School's sustainability programs and initiatives,

including monitoring, reporting, and continuous improvement

• Foster a committed, efficient and solutions-focused work environment, encouraging creativity and

collaboration across departments

• Coordinate and recommend improvements to traffic management and parking on School property,

including signage and road-marking requirements

• Assist with the development, implementation, and review of policies and procedures where applicable

• Actively participate in professional development and training relevant to the role

• Undertake other responsibilities as directed by the Business Manager or Principal to address emerging

priorities.

Knowledge and Experience

• Extensive knowledge of property, asset, and facilities management in a school or similar environment
• Strong understanding of WHS legislation, building regulations, and compliance frameworks
• The ability to lead teams, manage contractors, and deliver projects on time and within budget
• Demonstrated experience in capital works planning and delivery
• Financial acumen, including budget preparation, cost control, and procurement processes
• Familiarity with asset management systems and digital workflow tools.

Skills and Capabilities

• Demonstrated practical skills in property maintenance, building repairs, and grounds care
• Physically fit and able to safely carry out manual tasks, including lifting, bending, operating machinery,

and working outdoors in various weather conditions

• Proficient in the safe and effective use of a wide range of hand and power tools
• Strong leadership, communication, and interpersonal skills to engage with a diverse range of

stakeholders

• Exceptional organisational and time management skills, with the ability to manage competing demands
• Ability to interpret technical plans, compliance documentation, and maintenance schedules
• Problem-solving mindset with a focus on solutions and continuous improvement.

Qualifications

Essential

• Relevant tertiary qualification in facilities management, engineering, construction, or a related field; or

significant equivalent experience

• Current Queensland Working with Children Blue Card (or ability to obtain)
• Certificate IV in Workplace Health and Safety
• Open and unrestricted manual driver's license.

Desirable

• Trade Qualified
• HR/MR License (or willingness to obtain)
• Project Management qualifications
• First Aid and CPR certification.

Child Protection Commitment

The School is committed to the safety, welfare, and well-being of all children and young people. The DFAM is

expected to model and promote child-safe practices, comply with all relevant legislation and policies, and respond

to any concerns, disclosures, allegations, or suspicions of harm in accordance with the School's Child Protection

Policy.

General Terms of Appointment

• Be supportive of the Anglican Ethos of the School
• Support the Strategic Plan and the School Improvement Plan
• Demonstrate loyalty, confidentiality and support for the Principal and the School at all times
• Maintain professional presentation and communication
• Take full responsibility for compliance with the Staff Conduct - Guidelines and Expectations Policy
• Take full responsibility for compliance with the Our Commitment - Creating Environments for Children and

Young People to Thrive (ASC Code of Conduct)

• Take full responsibility for compliance with all school policies and procedures
• Uphold the School values of Faith Performance Honour

Key Challenges

• Developing and maintaining strong professional relationships with a diverse range of stakeholders,

including teaching and administrative staff, parents, and external suppliers or service providers

• Minimising disruption to school operations (teaching, events, student activities) while undertaking

maintenance, projects, and security upgrades

• Responding effectively to after-hours emergencies and critical incidents that require immediate on-site

attention

• Leading, motivating, and developing a diverse maintenance team to achieve high performance and

stakeholder satisfaction

• Effectively balancing hands-on physical duties with administrative and computer-based responsibilities.

Physical Capabilities

• Must have stamina to be on your feet for extended periods, and the mobility to navigate various parts of

the campus, including buildings, grounds, and sporting fields

• Must have physical coordination required to safely handle and use tools and equipment during

maintenance and minor works projects

• The ability to lift, carry, and move heavy equipment, supplies, or furniture
• Good vision and hearing to identify hazards and communicate effectively.

Immediate Supervisor

Business Manager

Key Relationships

Executive Team

Senior Leadership Team

Internal and external liaison with staff, students, parents, contractors and various other stakeholders.

Positions Reporting to You

Property Maintenance Officer

Property Assistant - Leading Hand

Cleaners

The role statement is a guide only and is not intended to be an exhaustive list of duties attached to this position.

They may also vary over time to reflect the changing needs of the School. Employees may be required, from

time to time, to undertake duties that are outside their usual role or area of speciality, but within their skills,

competency, and capability. Role Statements are reviewed annually, in line with the requirements and changing

environment of the School.

Approved By Date of Approval Previous Version Date of Approval

Principal September 2025V082022 August 2022