Maintenance Scheduler/Admin

Chemist Warehouse is Australia's leading retail pharmacy group and one of Australia's most recognised brands. In addition to the 17,000+ employees working in over 500 stores across Australia, we also have a growing international presence in New Zealand, China, and Ireland.

Over the last 18 months, we have had the good fortune of seeing our business adapt and continue to grow despite the obvious challenges. As a result, we currently have a permanent Maintenance Scheduler position available with an immediate start working at our head office based in Preston.

As part of a broader Property Services team, the Maintenance Scheduler's key area of focus is to coordinate the effective and efficient delivery of maintenance works and services for our Stores. As the person responsible for maintaining an accurate plan and schedule of works from end-to-end for each job, the Maintenance Scheduler is the main liaison point for stores, contractors, vendors and internal colleagues in relation to a variety of maintenance works and services.

In this busy and varied role, the key responsibilities of the Maintenance Scheduler will include:

• Creating store maintenance plans with internal colleagues and customers, ensuring that the resources required for each job are identified, planned, estimated, organised and scheduled prior to execution
• Maintaining accurate records and schedules of work within the internal Facilities Maintenance System (FMS)
• Reviewing and prioritising maintenance requests to determine what activities and timeframes are required to complete the work
• Coordinating vendors to ensure that work schedules are carried out to completion in line with the work orders in the FMS system
• Acting as a key point of contact for key internal and external stakeholders in relation to maintenance works and services
• Providing general assistance to the Property Manager and other team members

• Outstanding time management skills, with the ability to manage multiple tasks concurrently and to deliver on time without compromising quality
• Ability to take initiative and work both autonomously and in a team environment
• Excellent communication skills – both verbal and written
• Strong interpersonal and relationship building skills, with the ability to interact effectively at all levels of the organisation and outside parties such as Landlords and Property Agents
• Intermediate proficiency across the Microsoft Office suite
• Outstanding time management skills, with the ability to manage multiple tasks concurrently and to deliver on time without compromising quality
• Ability to take initiative and work both autonomously and in a team environment
• Excellent communication skills – both verbal and written
• Strong interpersonal and relationship building skills, with the ability to interact effectively at all levels of the organisation and outside parties such as Landlords and Property Agents
• Intermediate proficiency across the Microsoft Office suite

Aside from the usual things you should expect from any organisation, we also offer our team the following:

• Discounts across all our brands. Plus, access to the "gift shop" at our Head Office with exceptional discounts on end-of-line products.
• Discounted hot/cold food and drink at our Head Office on-site cafe.
• Free flu vaccinations.

We have a hybrid working arrangement, so you'll need to be based in Melbourne. Our office is in Preston.

If this role isn't quite right for you but what we're up to sounds interesting, please keep an eye out for future roles on our LinkedIn page and consider adding a job notification. We expect this role to be one of the many incredible team members on our journey ahead