Administration Coordinator

Administration CoordinatorJob ID931718Job TypeMaximum Term > 12 monthsLocationAustralia - BrisbaneCategoriesLegal / ContractsApplications closeMake your mark with ThiessEveryday, all around the world, Thiess supports and celebrates our people. We recognise talent and reward transparency. We champion diversity and embrace change.Join us. Hone your skills and develop new ones. Take on big challenges and grow, through mentorship, collaboration and empowerment.Thiess is the place to make things happen.What you'll do:As the Administration Coordinator, your primary focus will be to provide professional, efficient, and wide-ranging administrative support to the Corporate Legal team, including Company Secretariat and Compliance functions. Reporting directly to the General Counsel, your role will involve working collaboratively with internal and external stakeholders to ensure operational efficiency and support for key functions.Key Responsibilities:Prepare, draft, collate, gain approval, execute, and file legal documents.Assist with integrity/risk assessment searches (e.g., public register searches) and document notarisation or apostille processes.Maintain company secretarial registers and documentation (e.g., KYC records, licenses register).Coordinate and facilitate legal team meetings by managing planning, agendas, and minutes.Collaborate with administrative assistants of Group Executives and TGH Board members to coordinate Board, Board Committee, and Management Committee meeting materials and logistics.Monitor legal expenses to ensure alignment with approved budgets and process invoices while preparing legal spend reports.Proactively apply health and safety standards and reassess hazards if conditions change.Build relationships with a shared focus on common goals and objectives, while maintaining clear communication lines with stakeholders.What You'll Need to Succeed:We're looking for a highly organised and detail-oriented individual with a strong administrative background, ideally within a legal or executive team environment. Completion of Year 12 or a TAFE Certificate is essential, and experience in a global or matrix organisation is highly regarded. To excel in this role, you'll need to be proficient in MS Office, possess excellent communication skills, and have the ability to manage competing priorities while maintaining high accuracy and attention to detail. A proactive mindset, strong problem-solving abilities, and the ability to build effective working relationships are key. Candidates who bring flexibility, teamwork, and a solutions-oriented approach will thrive in this position.Key Skills and Attributes:Proficiency in MS Office.Exceptional organisational skills, accuracy, and attention to detail.Strong written and verbal communication abilities.Ability to identify inefficiencies and implement effective solutions.Strong time management and problem-solving skills under pressure.Flexible and adaptable team player who builds strong relationships with stakeholders.What we offer:Flexible, hybrid work model.Supportive, inclusive culture that values innovation and continuous improvement.Opportunity to work with an amazing team on a high impact project.Collaborative, values-led culture with a global reach.Access to leading-edge technology and systems.Competitive salary and employee benefits packageAbout us:Thiess works with clients in Australia, Asia and the Americas in the dynamic field of open-cut and underground mining.The pioneering spirit of our founders – the legendary Thiess brothers – is our legacy, and inspires our vision to harness the power of people and technology to drive sustainable change.At Thiess, you will have the opportunity to play a part in the global energy transition. We are growing our commodities portfolio to include metals and minerals critical to the energy transition, and developing services to enable sustainable mining.We're creating a culture of curiosity, knowledge-sharing, and continuous learning – supporting our people to contribute to Thiess' success and continued growth in sustainable mining.We'll support you to hone your skills and develop new ones, take on challenges and grow, through mentorship, collaboration and empowerment. We offer our people ongoing technical training and development opportunities so they can reach their full potential. We also invest in the workforce of the future, with a range of programs for people starting their careers.We recognise the value of an inclusive and diverse workplace through our vision of better together. We're focused on creating an inclusive environment to enable our people to bring their best self to work because they feel safe, included and empowered.Learn more Should you require assistance applying for this opportunity, please contact us at How to Apply:This role is an opportunity to take the next step in your career. With our culture of recognition, development, and a stimulating and satisfying work environment, there is no better time to join Thiess.Thiess follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your recruiter will support you through the process.Please click the "apply" button to apply for this role.Applications close: Friday 24 October 2025