Contracts Administrator

2 days ago

Perth, Western Australia Corestaff Perth Full time $90,000 - $120,000 per year

CoreStaff are seeking contract administrators to assist the Project Managers with the administrative functions of projects in accordance with company management systems, Client requirements, Contractual requirements and specifications and Associated documentation. 

Core Responsibilities:

1. Project Administration

  • Prepare and manage subcontractor tender packages, negotiate contracts, and finalise agreements.
    • Maintain procurement schedules, labour allocation, cost codes, and payment schedules.
  • Assess and process subcontractor and supplier claims, ensuring compliance with contract terms.
  • Prepare and submit head contract progress claims, variations, extensions of time (EOTs), and RFIs.
  • Maintain accurate registers for claims, variations, EOTs, and RFIs.
  • Administer security, final accounts, and project close-out documentation.
  • Coordinate shop drawings, defects lists, manuals, warranties, and as-built documentation.
  • Liaise with authorities for permits and approvals.

2. Financial Management

  • Analyse budgets, monitor project costs, and maintain positive cash flow.
  • Prepare monthly cost reports and detailed project reviews.
  • Identify and manage financial risks, reporting to Project Manager.

3. Safety, Environmental & Quality Compliance

  • Apply OHSE, environmental, and quality management systems to all project scopes.
  • Register subcontractors in compliance platforms and maintain legislative requirements.
  • Support site management with compliance oversight when required.

4. Team & Communication

  • Foster strong relationships with clients, consultants, subcontractors, and project teams.
  • Facilitate training and mentoring for junior staff and trainees.
  • Communicate openly, resolve disputes professionally, and support a collaborative team culture.

5. Continuous Improvement & Ethics

  • Contribute to process improvements and uphold high ethical standards.
  • Ensure confidentiality, avoid conflicts of interest, and comply with laws and company policies.

What We're Looking For:

  • Prior experience as a Contracts Administrator in the commercial sector
  • Demonstrated experience working on projects between $1 million - $50 million (ideally builder side)
  • Strong skills in contract administration, cost tracking, and monthly reporting.
  • Prior experience working for a Tier 2 or 3 builder within Australia
  • Strong administration experience

What's on Offer:

  • A competitive salary package, aligned with experience and qualifications.
  • A supportive and experienced team committed to excellence.
  • Exposure to a diverse range of high-quality commercial projects.
  • A stable, long-term role with genuine career progression opportunities.
  • The chance to grow into a more senior role within a well-established company

CoreStaff is a leader in workplace diversity, and we encourage applications from Indigenous Australians for all roles, females for non-traditional female roles, and applicants with disabilities to apply for all of our jobs.

To take the next step in your career and secure a permanent opportunity with a respected employer, click 'Apply Now' to submit your application.

  • Contracts Administrator

    3 days ago

    Perth, Western Australia Employ Me Full time $60,000 - $80,000 per year

    About the job Contracts Administrator Job Title: Contract Administrator (ANZSCO Location: Perth, WA Type: Full-time, Contract Salary: $75,000 - $90,000 Super Job Ad Start Date: 25/06/25 Job Ad Finish Date: 25/07/25 About the Role: We are seeking a highly skilled and experienced Contract Administrator to manage and oversee contract...

  • Administrator - Contracts

    3 weeks ago

    Perth, Western Australia MLG Full time

    Join to apply for the Administrator - Contracts role at MLG Oz.1 day ago Be among the first 25 applicantsJoin to apply for the Administrator - Contracts role at MLG.About UsAs an ASX LISTED COMPANY, MLG Oz is a contractor of choice which employs more than 1400 people across 30+ sites and delivers:Aggregate and Sand SuppliesBulk Haulage & Integrated Site...

  • Administrator - Contracts

    3 weeks ago

    Perth, Western Australia MLG Full time

    Join to apply for the Administrator - Contracts role at MLG Oz.1 day ago Be among the first 25 applicantsJoin to apply for the Administrator - Contracts role at MLG.About UsAs an ASX LISTED COMPANY, MLG Oz is a contractor of choice which employs more than 1400 people across 30+ sites and delivers:Aggregate and Sand SuppliesBulk Haulage & Integrated Site...

  • Contracts Administrator

    2 weeks ago

    Perth, Western Australia Mayfair Building & Construction Full time $80,000 - $120,000 per year

    About the RoleThis is an exciting opportunity to join Mayfair Building & Construction as a Contracts Administrator. In this full-time role, you will play a pivotal part in the successful delivery of our residential, commercial, and aged care projects. Working closely with supervisors, project managers and key stakeholders, you will oversee all aspects of...

  • Contract Administrator

    4 weeks ago

    Perth, Western Australia The Technical and Engineering Network Full time

    OverviewContract Administrator - Transport ProjectsAs a Contracts Administrator with our client, a privately owned construction company in Australia, you'll focus on pre and post contracts for large- and small-scale projects for key clients like MRWA, Water Corp, Synergy, Local Government & State Governments. You will be part of a team of 5 reporting to the...

  • Contracts Administrator

    5 days ago

    Perth, Western Australia MineBuild Global Pty Ltd Full time $60,000 - $90,000 per year

    MineBuild Global is a West Perth-based business delivering mining project management, technical and commercial support across greenfield start-ups, brownfield redevelopments and operational expansions. We take an owner-minded approach to our work-and we are growing rapidly. As our project pipeline expands, we're looking for a capable and organised Contracts...

  • Contracts Administrator

    2 weeks ago

    Perth, Western Australia Melchor Full time

    We're seeking experienced Contracts Administrators to join our talented contracts team, here in our head office in Osborne Park. This is a permanent opportunity, working Monday to Friday alongside industry leading professionals in the civil construction industry.Melchor, part of the Monadelphous Group, is one of WA's fastest growing civil construction...

  • Contract Administrator

    4 weeks ago

    Perth, Western Australia The Technical and Engineering Network Full time

    OverviewContract Administrator - Transport ProjectsAs a Contracts Administrator with our client, a privately owned construction company in Australia, you'll focus on pre and post contracts for large- and small-scale projects for key clients like MRWA, Water Corp, Synergy, Local Government & State Governments. You will be part of a team of 5 reporting to the...

  • Contracts Administrator

    2 weeks ago

    Perth, Western Australia Melchor Full time

    We're seeking experienced Contracts Administrators to join our talented contracts team, here in our head office in Osborne Park. This is a permanent opportunity, working Monday to Friday alongside industry leading professionals in the civil construction industry.Melchor, part of the Monadelphous Group, is one of WA's fastest growing civil construction...

  • Contract Administrator

    3 weeks ago

    Perth, Western Australia Convergint Full time

    Contract Administrator (24-month contract), AustraliaConvergint is looking for a full-time, enthusiastic Contract Administrator to join our team in Western Australia.What You'll DoSupport the management of a complex head contract on a major project for Convergint in Western Australia, including preparation and tracking of documentation for Notices of Delay,...