Administrative Support Officer

2 days ago

Marrickville, Australia Ethnic Community Services Full time $60,000 - $80,000 per year

Are you an experienced Administrator passionate about supporting culturally diverse communities?

This is a front of house role where you'll be the first point of contact for clients, staff, and stakeholders, greeting visitors, managing enquiries, and ensuring a welcoming and professional environment.

Your work will be essential to the smooth running of our programs and services, and your friendly, professional presence will help set the tone for everyone who walks through our doors.

Key Responsibilities:
  • Greet and assist clients, staff, and stakeholders in a friendly and professional manner
  • Manage phone and email enquiries professionally
  • Provide admin support to Program Managers and the CEO
  • Maintain internal systems (e.g. SharePoint, Visicase)
  • Assist with onboarding staff to IT systems and tools
  • Coordinate meetings, agendas, minutes, and catering
  • Support procurement, ordering, and financial reconciliations
  • Help organise events, workshops, and training sessions
  • Ensure office and meeting spaces are clean and presentable
About You:
  • Minimum 3 years experience in administration (NGO, government, or corporate)
  • Strong IT skills (Microsoft Office, SharePoint, Teams, Excel, etc.)
  • Excellent communication and stakeholder engagement skills
  • Highly organised, adaptable, and proactive
  • Able to work independently and in diverse teams

Ethnic Community Services is proud to be an EEO employer who supports an inclusive approach in the workplace.

Employment with ECS is subject to satisfactory background checks which may include a National Police Check and Reference checks.

Should you require further information about the role please email our HR department:

Please note: Due to the high volume of applications only shortlisted candidates will be contacted.

To apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa.

  • Office Administrator/receptionist

    6 days ago

    Marrickville, Australia Adept Fire Protection Services Full time

    **About us** Adept Fire Protection Services is one of Australia's fastest growing fire protection companies. We offer a variety of services from the supply and installation of all fire systems, as well as the inspection and maintenance of fire systems. We are constantly looking for new members of the team to continue their personal and professional growth,...

  • Office Administrator/receptionist

    4 days ago

    Marrickville, Australia Adept Fire Protection Services Full time

    **About us** Adept Fire Protection Services is one of Australia's fastest growing fire protection companies. We offer a variety of services from the supply and installation of all fire systems, as well as the inspection and maintenance of fire systems. We are constantly looking for new members of the team to continue their personal and professional growth,...

  • Administrative Assistant

    2 weeks ago

    Marrickville, Australia 360 Personnel Full time

    360 Personnel is a dedicated team of industry professionals who focus on providing the best support and experience at every step of the recruitment and job search journey. We have positions across industries such as; Construction & Mining, Warehousing & Packing, Civil Construction & Rail, Sales, Marketing, Finance and Office support as well as Medical &...

  • Accounts Administrator

    6 days ago

    Marrickville, Australia Host Textiles Full time

    We are seeking a proactive and detailed-orientated Administrator / Accounts Member to join our happy and long term team. This role is ideal for someone who enjoys working in a dynamic environment and is comfortable juggling a variety of administrative and accounts-related tasks. You’ll play a key part in keeping the office running smoothly while supporting...

  • Fire Service Administrator

    2 weeks ago

    Marrickville, Australia Beaver Williams Full time

    **The Company**: Beaver Williams specialises in both Fire Protection and HVAC Services for a wide variety of commercial and industrial clients throughout Sydney. Incorporating best practice techniques with innovation and the latest technology, we are well established as an industry leader with over 140 years of heritage. We are committed to our people, their...

  • Office Assistant

    4 days ago

    Marrickville, Australia Digitech Lab Full time

    Key Responsibilities: - **Front Desk Support**: Greet and assist patients upon arrival, ensuring a welcoming and professional environment. - **Appointment Management**: Schedule, confirm, and manage patient appointments using the clinic's booking software. - **Patient Records**: Maintain and update patient records, ensuring confidentiality and accuracy. -...

  • Office Secretary

    1 week ago

    Marrickville, Australia The Grumpy Baker Full time

    **Job Ad: Office Secretary for The Grumpy Baker** **About Us**: The Grumpy Baker is an established café and bakery with over 20 years of successful operations in various locations. We pride ourselves on our rich heritage and passion for creating delicious baked goods. Our head office is located in the vibrant suburb of Marrickville, and we are looking for...

  • Project Officer

    2 weeks ago

    Marrickville, Australia Bloom HR Full time

    Full-time, permanent - Great team in the NFP Sector - NSW Peak Body Organisation Our client is seeking a full-time, permanent Project Officer to join their Central Project Team, providing project and general administration support. As part of Central Projects, the team develops and delivers projects to support Aboriginal and Torres Strait Islander people...

  • Accounts Administrator

    2 days ago

    Marrickville, Australia Mud Australia PL Full time $90,000 - $120,000 per year

    We are looking for an organised, proactive and detail oriented Accounts Administrator to join our Sydney team. This role will primarily be responsible for the Accounts Payable function within the in house accounts team, however, experience with Accounts Receivables, Reconciliations, Cashflow, Payroll and Reporting is important.This onsite role is based at...

  • Dental Office Manager

    2 weeks ago

    Marrickville, Australia Dental Residence Full time $80,000 - $120,000 per year

    Role DescriptionThis is a contract on-site role for a Dental Office Manager located in Petersham, NSW. The Dental Office Manager will oversee daily operations of the dental practice, including patient scheduling, administration, and staff coordination. Daily tasks involve managing dental practice workflows, ensuring excellent customer service, facilitating...