Administrative Support Officer

2 days ago

Marrickville, Australia Ethnic Community Services Full time $60,000 - $80,000 per year

Are you an experienced Administrator passionate about supporting culturally diverse communities?

This is a front of house role where you'll be the first point of contact for clients, staff, and stakeholders, greeting visitors, managing enquiries, and ensuring a welcoming and professional environment.

Your work will be essential to the smooth running of our programs and services, and your friendly, professional presence will help set the tone for everyone who walks through our doors.

Key Responsibilities:
  • Greet and assist clients, staff, and stakeholders in a friendly and professional manner
  • Manage phone and email enquiries professionally
  • Provide admin support to Program Managers and the CEO
  • Maintain internal systems (e.g. SharePoint, Visicase)
  • Assist with onboarding staff to IT systems and tools
  • Coordinate meetings, agendas, minutes, and catering
  • Support procurement, ordering, and financial reconciliations
  • Help organise events, workshops, and training sessions
  • Ensure office and meeting spaces are clean and presentable
About You:
  • Minimum 3 years experience in administration (NGO, government, or corporate)
  • Strong IT skills (Microsoft Office, SharePoint, Teams, Excel, etc.)
  • Excellent communication and stakeholder engagement skills
  • Highly organised, adaptable, and proactive
  • Able to work independently and in diverse teams

Ethnic Community Services is proud to be an EEO employer who supports an inclusive approach in the workplace.

Employment with ECS is subject to satisfactory background checks which may include a National Police Check and Reference checks.

Should you require further information about the role please email our HR department:

Please note: Due to the high volume of applications only shortlisted candidates will be contacted.

To apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa.

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