Admin Assistant

You put people at the heart and take pride in the impact of your work.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Sydney Trains' Tangara fleet makes up a quarter of our suburban rail fleet. To ensure its longevity, the Tangara Fleet Life Extension project will upgrade operating systems, modernise onboard passenger information systems, and enhance accessibility features for mobility-impaired passengers. The project will also help build our future workforce capabilities, strengthen local economies and support the long-term growth of NSW's transportation industry.

In this role, you'll provide high-level admin support and coordination to the Project Delivery Tangara Fleet Life Extension TFLE team, by working collaboratively with project team members and stakeholders, and by coordinating project related information and reporting requirements. You get to be a part of once in a lifetime project.

Work on a unique project that will make a real impact and will provide greater efficiency, more reliability and an uplift of the customer experience for NSW.

This role will see you develop and maintain project schedules and documentation, and deliver procurement activities to ensure that projects are delivered to agree time, cost and quality standards.

Combine coordination with essential administrative responsibilities, thereby ensuring efficient data handling and reporting, accurate documentation, and effective communication across the team. Acting as a central point of contact between Project staff, contractors, and other teams, you play a vital part in maintaining workflow, supporting the Supervisor, and contribute to overall operational efficiency.

Just to list, you will:

• Provide high level administrative support to the depot team, ensuring smooth daily operations through coordination of meetings, site inductions, procurement receipting, and compliance-related tasks.

• Manage onboarding and related activities. Independently manage and track site inductions for visitors and workers, ensuring adherence to safety protocols.

• Compile and document information to support the development of reports and documentation, particularly for safety and compliance purposes. Maintain accurate records and registers.

•Deliver professional customer service and onsite support to depot visitors, contractors, and employees, fostering a positive and efficient working environment.

For more information on this position and business unit, view the role description and Sydney Trains Fleet Maintenance candidate info pack Please note that this role would require to work out of Flemington and Auburn sites, depending on operational requirements

About you

As an autonomous operator, you thrive both independently and as part of a team. You are eager to learn and grow while actively contributing to the team's success. With exceptional attention to detail, you excel at multitasking and managing competing priorities effectively. You are a task oriented professional willing to roll up your sleeves and getting the job done. Your strong communication, reporting and stakeholder engagement skills allow you to connect with individuals at all levels. You have the ability to think critically, adapt, and learn in a fast-paced, dynamic environment.

Highly organised, you maintain a high degree of accuracy in all tasks. Prior experience in data reporting and managing inductions will be highly regarded. Proficiency in Microsoft Office with a focus on Excel is essential to succeed in this role. You will be comfortable working in and around project locations and operational sites.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

At Sydney Trains, our rail services keep Sydney moving by putting our customers at the centre of everything we do. We work with our local communities to deliver safe, timely and efficient rail services 24 hours a day, seven days a week.

Our trains and network are evolving to meet the needs of our customers now and well into the future. We're continuing to integrate technological innovations that help us deliver a smarter and more sustainable network.

Join us

Our workforce is as diverse as the community we serve. If you'd like further information on our inclusion and diversity initiatives, visit Transport careers.

We offer a wide range of employee benefits, like our award-winning flexible and hybrid work options.

This is an in-person, on-site role.

What are you waiting for…? Connect with us.  Apply now

Applications close: 11:59 pm Monday 6th October 2025.

For more information about this role, please contact SHEFALI..NSW.GOV.AU.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal people or Supporting people with disability for more info or speak to your talent team member to arrange any adjustments to how you interact with us. 

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