Senior Secretariat Services Officer

3 days ago

Brisbane, Queensland, Australia eHealth Queensland Full time $104,000 - $130,878 per year

Take the next step in your career with this exciting opportunity within eHealth. Provide high-level, confidential and client-focussed executive support and advice in the management of secretariat functions for the Executive level forums, advisory committees and Boards, as relevant, to ensure that these high-level groups operate in the most effective way possible.

What you'll do

  • Provide secretariat services to eHealth Queensland sponsored Executive Committees, subcommittees or other forums by preparing submissions and briefing papers for meetings, provide guidance and support on the implementation of secretariat policies, procedures and templates.
  • Prepare, maintain and disseminate high quality documentation and other relevant information for the support committee(s) including minutes, actions and decisions and provide ongoing advice through the provision of project plans, status reports, issues logs and completion reports, ensuring the retention of appropriate records.
  • Using high level judgement and communication skills, guide and inform senior management and stakeholders as to meeting and governance parameters, outcomes and decisions.
  • Develop positive, collaborative working relationships with Queensland Health senior management and support staff across Queensland Health.
  • Develop and manage stakeholder relationships including senior management and support staff, initiating and facilitating open communication and disseminating business information.
  • Analyse secretariat policies, procedures and templates, identify alternative approaches to improve work practices and implement changes to increase acceptance and stakeholder capability to comply with and adopt ICT Governance processes and relevant Terms of Reference.

About you

You will be assessed on your ability to demonstrate the following key capabilities, knowledge and experience. Within the context of the responsibilities described above under 'Key Responsibilities', the ideal applicant will be someone who can demonstrate the following:

Skills

  • Advanced Microsoft Office Suite.
  • Excellent communication and interpersonal skills with a diplomatic approach and the ability to liaise and relate to a wide range of stakeholders including senior and executive stakeholders.
  • Advanced time management and work prioritisation skills.

Knowledge

  • ICT Governance
  • General knowledge of project management methodology and gateway assurance
  • Previous Executive support to Senior Management - will be highly regarded.
  • Experience working within either the Government or Health sectors.

Why work with us?

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing.

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