Executive Assistant

16 hours ago

Cairns, Queensland, Australia Champions In Real Estate Full time $95,000 - $115,000 per year

This is not a traditional admin role — it's the heartbeat of the team.

You'll work closely with the Principal Agent (who also owns the business) and a team of three high-performing co-agents, ensuring the smooth running of all sales, marketing, and operational activities within the team.

Your focus will be on supporting the principal agent, creating structure, maintaining quality control, and ensuring every listing and sale runs seamlessly from appraisal through to settlement.


Key Responsibilities
  • Manage the end-to-end listing and sales process across 150+ annual transactions
  • Coordinate marketing campaigns – photography, signage, copywriting, social media, and print material
  • Maintain team systems, checklists, and workflows for efficiency and consistency
  • Liaise with suppliers, stylists, VA's, and marketing partners
  • Run team meetings, track KPIs, and provide reporting to the Principal
  • Manage calendars, communication, and client updates
  • Ensure every client touchpoint reflects our premium brand standard

About You

You're the kind of person who loves structure, thrives under pressure, and takes pride in staying five steps ahead. You'll have a strong background in real estate or high-level executive support and can confidently manage multiple priorities at once.

You'll bring:

  • 3+ years' experience in real estate or senior executive administration
  • Outstanding organisation and communication skills
  • Strong attention to detail and ability to multitask under pressure
  • Experience managing systems, CRM platforms, and workflow tools
  • A proactive, solutions-focused attitude and strong sense of ownership

What's on Offer
  • $95,000 – $115,000 + Super + bonuses (negotiable based on experience)
  • Long-term, stable position within a respected and thriving agency
  • Work directly alongside one of Cairns' leading agents
  • A dynamic, high-energy environment with genuine career growth

How to Apply

If you're an experienced Executive Assistant or Operations Manager ready to step into a key role supporting one of Cairns' most successful real estate businesses, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience and why you're the ideal fit.

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