Facilities Coordinator

6 days ago

Subiaco, Australia Ear Science Institute Australia Full time

Are you an experienced facilities professional looking to make a meaningful impact in a purpose-driven organisation? Ear Science Institute Australia is seeking a proactive and detail-orientated Facilities Coordinator to oversee the day-to-day operations and management of our clinic network and corporate sites.

About the role:

Reporting to the National Manager, Clinical Services and working closely with stakeholders across ICT, Finance and People and Culture, you will be responsible for managing multiple sites, including our national network of Lions Hearing clinics, our corporate head office in Subiaco, and additional office spaces.

This role plays a vital part in supporting our clinical growth, ensuring compliance, and maintaining safe, functional environments for our teams and our clients.

This is a part time position (25 hours per week) with flexibility required during times of increased workload. Your ability to adapt to changing needs and increasing demands will be essential in supporting our expanding operations.

Key Responsibilities:

  • Manage all aspects of clinic leases, including renewals, negotiations and compliance.
  • Act as the main contact for stakeholders, ensuring effective communication and collaboration in site operations and maintenance.
  • Ensure WHS compliance in collaboration with the People and Culture team.
  • Coordinate the identification and evaluation of new sites for clinic expansion or relocation.
  • Oversee new clinic set ups and refurbishments, including securing council approvals, obtaining building permits, liaising with contractors and overseeing fit out requirements.
  • Prepare and manage budgets related to facilities management, maintenance and repairs.

About you:

  • 3-5 years' experience in multi-site facilities management, preferably in healthcare or similar industry.
  • Strong understanding of lease agreements, property law and health and safety regulations.
  • Proven track record in managing budgets effectively while prioritising multiple projects across various locations.
  • Advanced communication skills with excellent stakeholder management.
  • Willingness to travel between clinic locations as required.

Why Us:

As a valued Ear Science team member, you will receive:

  • An attractive renumeration with greater take home pay through salary sacrifice;
  • Access to our Corporate Discount Program;
  • A comprehensive employee wellbeing program, including 2 days of wellness leave per year and access to informative webinars;
  • Free professional counselling for you and your family via our Employee Assistance Program;
  • Birthday Leave – enjoy a day off to celebrate your special day
  • Access to discounted private health cover;
  • The opportunity to be part of an organisation committed to excellence and innovation whilst making a positive impact in the community.

How to Apply:

If you're ready to bring your facilities expertise to a role with purpose, click 'Apply for this Job' and submit the following:

  • A cover letter
  • Your most recent resume (CV)

Please contact  for any queries.

Ear Science Institute Australia values workplace diversity, promotes inclusion, and strongly encourages Aboriginal and Torres Strait Islanders, women, and individuals with a disability to apply.

Ear Science reserves the right to withdraw this advertisement at any time.

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