Program Coordinator

1 week ago

Nedlands, Western Australia Perth International Arts Festival Full time $60,000 - $90,000 per year

Program Coordinator- Fine Music

Fixed Term Full Time

About Us

Perth Festival is your summer invitation to otherworldly experiences. We're a not-for-profit multi-arts festival that brings world class international and local performance, music, film, visual arts and literary events to Perth, Western Australia, every summer.

As Australia's longest-running arts festival, for 70 years we have been celebrating Perth, its people and its culture on the shores of the Derbarl Yerrigan (Swan River). Founded by The University of Western Australia and grounded on Noongar Boodjar, we are uniquely placed to celebrate the oldest living cultures in the world by championing rich Aboriginal and Torres Strait Islander traditions and contemporary arts practice.

We have cultivated decades of cultural growth through commissioning major new works and engaging diverse audiences.

The Opportunity

We're looking for an organised and proactive Program Coordinator – Fine Music to support the delivery of Perth Festival's fine music program in 2026.

In this hands-on coordination role, you'll work closely with the Producer, artists, and internal teams to manage logistics, scheduling, artist services, and event delivery. Your work will directly support a seamless and high-quality experience for artists and audiences alike.

This is an exciting opportunity for someone with production or program coordination experience looking to grow their career within a major arts organisation.

Key Responsibilities

Program Administration

  • Finalise logistics including travel, accommodation, transport, and schedules
  • Coordinate artist and crew movements, including airport and venue transfers
  • Collaborate with Production on rehearsals, bump-ins, soundchecks, and performance needs
  • Manage delegated budgets and maintain accurate expenditure tracking
  • Communicate issues or delays to Festival teams clearly and promptly

Artist Services

  • Act as the primary liaison for artist and company needs onsite
  • Arrange catering, green room, wardrobe,  ticketing and special hospitality requirements
  • Distribute artist comps and manage merchandise handovers with sales staff
  • Ensure artists feel supported and well looked after throughout their Festival experience

Reporting & Wrap-Up

  • Provide show updates to the Producer and relevant teams
  • Deliver a detailed post-Festival summary report outlining insights and learnings

You'll Bring

  • Experience in event coordination, programming, or production (arts/festival experience preferred)
  • Strong communication and interpersonal skills
  • Excellent organisational skills and attention to detail
  • The ability to stay calm and solve problems in high-pressure situations
  • Experience working respectfully with diverse communities, including First Nations and CALD artists
  • Tech-savvy and comfortable working across multiple tools and systems

Special Requirements:

  • Must hold a valid Australian Driver's Licence and be comfortable driving company vehicles
  • Availability for evening and weekend work during Festival delivery period

What We Offer

  • The opportunity to be part of Perth's leading multi-arts festival.
  • A chance to work closely with world-class musicians and artists.
  • A supportive and passionate team environment.
  • Complimentary or discounted Festival tickets.
  • Flexible working options
  • The opportunity to build your producing career in a major festival setting

How to Apply

If you're ready to play a key role in bringing the Fine Music program to life, we'd love to hear from you.

Please respond to the selection criteria listed above and click "apply" to submit your application including a resume and cover letter.

If you have any questions, please feel free to contact our People & Culture Team

Application closing date: Monday 13, October 2025

Our commitment to diversity and equal employment opportunity:

Perth Festival promotes inclusion and values diversity, and our recruitment process focuses on the skills and abilities that help to attract, develop, and retain our workforce. We welcome applicants from all backgrounds and experiences. Perth Festival does not condone or tolerate victimisation, sexual harassment, or direct and indirect discrimination.

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