Executive Assistant

Company Description

Nine is Australia's largest locally owned media company. Working at Nine, you'll have access to a unique range of experiences and opportunities, helping drive the success of the country's most trusted television, radio, digital and publishing brands.

Our content reaches almost every Australian - meaning what we do has real impact. We bring people together, celebrate the big moments, and capture the everyday ones.

Some of our most beloved brands have been part of Australian life for generations, and others - new on the scene - have already found their place firmly in our lives. We're evolving and we need people like you to bring new ideas, innovate and make your mark.

Job Description

This dynamic Executive Assistant supports the Managing Director and ensures the smooth operation of the Brisbane offices. The role is a central liaison, engaging with senior-level stakeholders and overseeing office functions. We're looking for an agile and passionate professional with impeccable organization and strong interpersonal skills, ready to take on a diverse range of tasks from coordinating high-profile events to driving internal communications.

Day to day you will:

• Provide proactive, strategic support to the Managing Director, anticipating needs and opportunities to enhance efficiency and effectiveness.
• Manage the calendar with foresight, balancing demands and strategically planning ahead to ensure smooth operations.
• Prepare documents and presentations with attention to detail and a focus on professionalism.
• Coordinate events and meetings, handling logistics with precision and ensuring everything runs smoothly.
• Oversee budget-related tasks with strong organisational skills, ensuring efficient management.
• Administer invoices and expenses promptly, meeting all deadlines.
• Coordinate travel arrangements and detailed itineraries, ensuring thorough planning.
• Promote effective collaboration between cross-functional teams and offices, ensuring alignment and communication.
• Uphold confidentiality and maintain professionalism in all interactions and responsibilities.
• Proactively maintain a log of commitments, ensuring timely follow-ups and strategic oversight of all key matters.

Qualifications

What you'll bring:

• Proven experience as an Office Assistant/Manager, Personal Assistant or Executive Assistant, effectively supporting leaders.
• Exceptional interpersonal skills, with a friendly and professional demeanor.
• Ability to build and maintain strong internal and external relationships, working with a diverse range of backgrounds and cultures.
• Mature and proactive approach, with a strategic lens for identifying and addressing gaps and driving continuous improvement.
• A go-getter attitude, committed to supporting the Managing Director and excelling in day-to-day execution.
• Advanced skills in Microsoft Office and Google Suite
• Exceptional organisational, project management, and problem-solving skills, with the ability to multitask effectively.

Additional Information

How we work

At Nine, our flexible work options vary by role and team. Depending on the position, this may include flexible hours, hybrid work, or part-time arrangements. We welcome discussing your flexibility needs during the hiring process - just ask the Talent Acquisition team.

Our employee benefits include:

• 18 weeks paid parental leave with no distinction between primary and secondary carers
• Access to 'Employee Exclusives' program - a way of getting closer to our incredible brands, offering unique experiences, behind-the-scenes access, and awesome perks.
• Digital newspaper subscription to our mastheads
• Annual gift voucher for Stan subscription

More info at Nine Careers

Our Commitment to Diversity and Inclusion

We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.

Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.