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Executive Assistant

2 weeks ago

Mount Alexander, Australia Castlemaine Health Full time

An exciting opportunity presents to join our small team of Executive Assistants who provide a high level of administrative and executive management support to our CEO and broader Executive Team at Dhelkaya Health.

**Duties include**:

- Manage multiple calendars, scheduling of meetings and appointments
- Provide administrative support to committees and working groups, including coordinating papers, preparing agendas, taking minutes, following up and providing progress reports on outstanding matters and coordinating facility, equipment and catering requirements
- Support key strategic initiatives and projects
- Be proactive in identifying opportunities to streamline and improve processes and maintain process documentation
- Prepare monthly expense claims and reimbursements
- Undertake projects and arrange events as directed by the Executive team
- Provide Executive office administration support including maintenance of files and correspondence
- Work closely with the Executive Leadership Team, Senior Leadership Team, CEO Office, external organisations and Committees.

About you
- Proven experience in a senior personal assistant or executive assistant role
- Excellent written communication skills, including a demonstrated ability to prepare correspondence using clear, concise and grammatically correct language, and use appropriate content, style and formats
- Excellent self-management, including a demonstrated ability to plan and prioritise work to ensure outcomes are achieved
- Experience in establishing and managing data systems, including online survey tools

Culture and Benefits
Castlemaine and Maldon are located on Dja Dja Wurrung country in the Mount Alexander Shire. The shire is a short drive from Melbourne, Ballarat and Bendigo, a UNESCO Creative City of Gastronomy. Combined with a wide range of sporting clubs and outdoor recreation opportunities, unique natural environment and historic goldfields, the community offers a rich diverse culture for all to enjoy.
- Free on-site parking is available to all staff and visitors
- Salary Packaging/Salary Sacrificing
- Onsite staff gym
- Fitness Passport is available to all staff members across Dhelkaya Health. You and your family can sign up to unlimited access to more than 120 gyms, pools and fitness facilities on your program
- Our Health and Wellbeing program; including access to a Social Worker, Pastoral Care Office, Prevention of Bullying & Harassment Officers, Physiotherapy services, vaccination programs and other health services as required
- The Dhelkaya Health Social Club brings staff from all areas of the hospital together in friendly and casual environment, with a variety of events and activities held throughout the yea

Please address the key selection criteria in your cover letter when applying.