Executive Assistant

2 weeks ago

Mount Waverley, Australia Dotsquares Pty Ltd Full time

**Executive Assistant | Dotsquares Australia**

Location: Mount Waverley, VIC

Hours: Full-time | Monday-Friday, 9:00 AM to 5:30 PM (flexible)

Type: Office-Based Role
- **Dotsquares Australia**_ is seeking a motivated and enthusiastic Executive Assistant to join our team

We're looking for someone who’s proactive, sharp, and thrives in a Digital Agency environment. You'll play a vital role supporting the leadership team while being hands-on with operations, client communication, scheduling, reporting, and more.

For the right person, there is a clear pathway to grow into client relations, account management and may be sales with potential to significantly boost your earnings and career.
- **Key Responsibilities**_
- Provide day-to-day executive and administrative support to the leadership team
- Calendar and inbox management, meeting coordination, and travel arrangements
- Assist with preparing presentations and client documentation
- Support basic operations including CRM updates, lead tracking, and follow-ups at times
- Maintain communication between the Australia and global teams
- Light support with marketing activities and events
- General office coordination and client engagement
- Attending Expo’s in Melbourne and interstate.
- **You’ll Be a Great Fit If You**_:

- Are enthusiastic, organised, and a natural multi-tasker
- Thrive in a collaborative team environment and love getting things done
- Are confident using tools like Microsoft Office and CRM systems
- Have excellent communication skills and professional presence
- Bring a "can-do" attitude and are comfortable juggling diverse responsibilities
- Are keen to grow and learn about various technologies like AI, Cyber, VR, etc.
- Are keen to grow into a sales or client-facing role with additional earning potential.
- **What’s in It for You?**_
- Join a global digital solutions company with 20+ years of success
- Supportive leadership and an open, flexible work culture
- Clear growth opportunities into sales, operations, or project roles
- Be part of a close-knit team where your work truly matters
- Modern office space in Mount Waverley with nearby transport and parking
- Ready to take the next step in your career with a role that blends organisation, impact, and growth?
- **About Us**:_

Dotsquares is a global IT services company founded in 2002, with offices in the UK, USA, Australia, India, and other locations. The company specializes in custom software development, web and mobile app development, CRM solutions, and cloud services. Dotsquares serves a diverse range of industries and offers flexible engagement models, including project-based work, ad-hoc services, and dedicated resource augmentation. With a strong focus on quality, innovation, and client satisfaction, Dotsquares supports businesses of all sizes in achieving their digital transformation goals.

**Job Types**: Full-time, Contract
Contract length: 24 months

Pay: $60,000.00 - $100,000.00 per year

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift

Supplementary Pay:

- Retention bonus

Ability to commute/relocate:

- Mount Waverley VIC 3149: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- High School (Year 12) (preferred)

Work Authorisation:

- Australia (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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