Receptionist

RECEPTIONIST, MELBOURNE

WARDLE

Wardle is a studio of architects, inventors, designers and makers that navigate beyond conventional practices into the emerging.  We bring the future into form.  Our portfolio ranges from small to large scale in the areas of bespoke single residential, educational & public projects, health, multi-residential & commercial projects, and urban design, that can be found throughout Australia. Our collective ethos extends to partnerships with interstate and international practices.

We foster a collaborative culture with a vibrant team who value high-level, intricate design. We meet regularly and share knowledge across our studios. We promote a positive work environment, offer flexible working arrangements and regularly enjoy whole staff events, celebrating milestones and cultural activities throughout the year - all supporting the ongoing health and wellbeing of our team. We encourage and are committed to continual staff development, mentoring and support.

THE ROLE

You will be a key member of the Melbourne studio team and the Wardle national support team. This position is responsible for managing and providing reception and administration support to the studio and contributing to the wide-ranging administrative support of the wider practice.

You will be an energetic and motivated professional with experience in reception and administration, ideally within architecture or a similar environment.  You will be the curator of our guest experience at the studio and will take great care in connecting with members of the studio team, clients and guests.

Working closely with the Support team and reporting to the Practice Director, your responsibilities will include:

First Introduction

• Make all visitors, clients, consultants and suppliers all welcome
• Field calls to all staff, transfer and communicate messages
• Note and share staff leave status & attendance

Administration

• Coordinate travel and accommodation arrangements
• Manage and reconcile petty cash
• Manage reservations for equipment, rooms and car spaces
• Assist with updating databases including Sharepoint, Deltek & Hubspot
• Assist with research, presentations and general admin
• Liaise and delegate tasks with others including students
• Deliver mail and coordinate outgoing mail, couriers and deliveries
• Assist in coordination of internal and external events

Studio Supplies & Maintenance

• Arrange catering for meetings
• Stocktake and order of stationery, studio equipment and kitchen supplies
• Coordinate building maintenance and trades personnel
• Manage appearance of studio including reception, kitchen and meeting spaces

SKILLS & EXPERIENCE

• Excellent communication skills – verbal and written
• Ability to research, gather, analyse and communicate data and initiate actions
• Well organised, methodical and ability to be flexible and prioritise tasks
• Ability to work as part of a team and independently
• Intermediate-Advanced proficiency in Microsoft Excel, Word
• Proven experience in a similar role

A full position description will be discussed at interview for shortlisted applicants.

HOW TO APPLY

To express your interest and become part of our team, we ask that you answer the following question in your letter of application:

'What is your favourite project by Wardle, and why?'

Send your letter and CV to Jeanné Skelin at

Refer to our website for more about Wardle

Your application will not be considered unless you provide an answer to the above question.

Please note:

Wardle will only respond to shortlisted candidates. Only applicants with a right to work in Australia will be considered. Direct applications only, no agencies.

We welcome talented staff from a diverse range of professional services backgrounds and are proud to be an equal opportunity employer.