Executive Assistant to Managing Director

2 days ago

Melbourne, Victoria, Australia ec8170e7-d6f8-4fcf-ac07-49cec0ac0ace Full time $65,000 - $80,000 per year

If you are an experienced Executive Assistant or Personal Assistant and looking for a flexible part time role working for possibly the best boss in the business, this is THE opportunity.

This is an outstanding opportunity to support the busy managing director of a boutique financial advice firm in the CBD. A small but very well regarded and thriving business that has quickly cemented a name for itself as a leading boutique provider of financial advice to high net worth clients, the opportunity has arisen for a dedicated support to the MD to assist him in the day to day running of the business and his busy schedule meeting with clients.

The role

  • diary management, scheduling of appointments and meetings
  • lunch, dinner and event reservations, sending confirmations of bookings
  • preparation of correspondence and paperwork for meetings
  • travel arrangements
  • monitoring and actioning of emails, requests, invitations etc
  • assisting the practice manager where required with similar duties and tasks
  • being the go-to and being one step ahead to lessen his to do list
  • personal assistance duties where required such as appointment setting or assisting with personal duties/family assistance

You

  • experience as a PA or EA essential supporting a senior professional in a 1:1 capacity
  • strong IT and systems skills including Word, Outlook, Excel and Internet/AI tech
  • exceptional communication and personal presentation
  • efficient, pro-active, forward thinking work ethic
  • strong organisational and communications skills
  • exceptional administrative experience, ideally within a financial services or professional services organisation

Benefits

This role can be tailored to the right person in terms of hours but ideally, we would be looking for either 3-4 days per week, or 4-5 hours per day. The firm offers a high degree of flexibility with a preference for a mix of home and office based hours.

You will be working with a very tight knit, collaborative team in a supportive and motivating environment, and for a manager who is known for his exceptional people skills and management style.

Salary will be commensurate with experience, however, the ideal range will be $65-80k pro rated.

The role might particularly suit a working parent who is looking for flexibility as well as a long term 1:1 EA role. Experience is essential.

Applications can be sent to Kim Eveleigh

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