Executive Assistant to the Director

Job Title:
Executive Assistant to the Director

Reporting to:
CEO / Director

Hours / Basis:
Permanent Full-time

Location:
41 Boundary Road, North Melbourne, Australia

About Formee Holdings

Formee Holdings is a multinational organization building a portfolio of exciting and innovative brands in the tech and retail spaces.

Formee Express, our Edutech platform, is revolutionizing the study abroad process by offering a seamless, end-to-end experience for students around the world.

Headquartered in Melbourne, Australia, with offices in Malaysia, India, Canada, China, USA, and UK, we are rapidly expanding. Our mission is simple: education for everyone, accessible anywhere.

Highlights of the role:

• Learn from and work closely with a highly successful Entrepreneur
• Career Progression
• Supportive Culture
• Global travel opportunities
• Professional and Dynamic Team

The Opportunity

Formee Holdings is a multinational company based in Australia, USA, Canada, Malaysia and India, which manages a portfolio of brands in the technology and beverage industries. We have an exciting opportunity for an Executive Assistant role to support the company CEO / Director with administrative tasks and management of overseas branches, from Monday to Friday.

The successful candidate will need to have experience with executive level administration support; from drafting emails, coordinating meetings, proposing solutions to the director on daily operational needs and working flexible hours in order to support the businesses in Australia and Malaysia.

Key Responsibilities

• Manage and maintain the CEO's calendar, including scheduling meetings and appointments, using sound judgment and awareness of current priorities to effectively manage the CEO's time.
• Provide high-level professional documentation and communication support in English, including monitoring the CEO's inbox, drafting responses, and preparing company correspondence and reports.
• Anticipate, gather, and prepare materials for the CEO's meetings, presentations, and briefings.
• Deliver comprehensive administrative and operational support to the CEO.
• Plan, coordinate, and manage logistics and communications for a wide range of internal and external meetings.
• Coordinate communication with all trades personnel
• Liaise with HR Managers in India and Malaysia to identify operational needs and support the CEO in implementing HQ-level initiatives.
• Assist in managing the CEO's LinkedIn profile and job postings.
• Prepare correspondence, reports, and other official documents as requested by the CEO.
• Undertake special projects and ad-hoc assignments as allocated by the CEO.
• Collaborate with the CEO's daytime Executive Assistant in Australia to ensure smooth task handovers and continuous workflow between shifts.
• Perform general administrative duties and provide additional support as required.

Essential Selection Criteria:

• Hold a Bachelor's degree.
• Possess strong interpersonal, communication, and English language skills (both written and verbal).
• Highly organised, proactive, and detail-oriented.
• Strong understanding of social media platforms and engagement strategies.
• Good knowledge of business development principles and customer service practices.
• Proven ability to quickly learn and adapt to new systems and processes.
• Proficient in IT applications, including Microsoft 365 and Zoom.
• Demonstrated experience in an Executive Assistant or Executive Support role.

Qualities desired:

• Self-driven with a strong desire to excel
• Ability to work well under pressure
• Flexible and able to adapt to the changing and varied work settings

Why Join Us

• Career Progression - We aim to provide industry best professional development and training to ensure you thrive in your career with us.
• Professional and Dynamic Team - Work with a close-knit, multi-disciplinary team. We support each other to achieve goals and celebrate wins as a team.
• Supportive Culture - We support and encourage you to bring your ideas for improvement into the business.

If you meet the criteria above, and are keen to work in a challenging role for a growing organisation then please apply now