Executive Assistant to CEO, Chairman and Committee

The Melbourne Racing Club is one of Australia's most dynamic sporting, events, and property development organisations. Alongside hosting world-class racing at Caulfield, Sportsbet Sandown, and Mornington Racecourses, the Club also owns 15 hospitality and gaming venues under the Pegasus Leisure Group (PLG) across metropolitan Melbourne.

We're now seeking an experienced Executive Assistant to join the Office of the CEO on a 12-month fixed-term full-time contract. This is a diverse and hands-on role providing high-level support to the CEO, Chairman, and Committee in a fast-paced and high-profile environment. As a trusted advisor and key point of contact, you'll play a pivotal role in the most senior office of the Club, supporting strategic priorities, coordinating executive communications, and helping drive the delivery of outcomes aligned with the Club's vision.

What will your responsibilities be? 

• Providing a high level of support and administrative assistance for the MRC Committee and Chairman, including the end-to-end management of Committee functions.
• Managing calendar scheduling, meeting coordination, expenses, and travel and accommodation arrangements.
• Prepare briefings, presentations, agendas, correspondence, and meeting minutes, budgets, media commitments, ensuring all administrative tasks for the CEO's office are completed accurately and on time
• Work as an effective liaison between Executive Management, commercial partners, industry bodies, Ministers of Parliament, members of the public and others in the CEO's network.
• Managing stakeholder expectations, following up on deliverables and triaging problems to support the timely delivery of Club KPI's.
• Keeping the CEO accountable to KPIs and on-track in deliverables by ensuring time is allocated to the most important priorities.
• Overseeing and managing the end-to-end planning and execution of Committee and race day events.
• Guiding the day-to-day operations of the office and ensuring that the office environment is positive, and teams are cohesive.

Skills & Experience

• Minimum of 5 years' experience as an EA or Office Manager providing Executive support.
• Experience and confidence in managing small projects on behalf of the CEO.
• A strong interest in horse racing is required, ideally with established connections in the industry.
• Demonstrated experience with Microsoft Word, Excel, and Outlook. Proficiency with mail merges and diary management.
• Bachelor's Degree in business administration, communications, or a related field (Desirable)
• Administrative and/or event, hospitality, or sporting experience preferred, as well as experience developing, managing, and executing events.
• Exceptional written, verbal, and interpersonal communication skills, with the ability to engage effectively and appropriately with diverse audiences.
• A collaborative team player who also thrives working independently and taking initiative.
• Demonstrates absolute professionalism and confidentiality in handling sensitive information.
• Flexibility to adapt to the demands of the role, including availability to work on race days and key Club events.

What's in it for you?  

• State-of-the-art administration building with standing desks and breakout spaces.
• Ongoing learning and development opportunities.
• Access to our year-round well-being initiatives including our Employee Assistance Program for staff and family. 
• Racing Industry Member passes, discounts across our family of brands and free tickets to a wide range of events. 
• MRC Paid Parental Leave
• Free onsite parking or a short walk from Caulfield Station. 

Melbourne Racing Club values differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation and encourages all suitable applicants to apply for this role.