Finance & Operations Officer

OverviewYoghurt Digital is a data-led digital marketing agency based in Sydney, specialising in SEO, CRO/UX, and Paid Media. With more than a decade of proven results, we've helped brands across Australia grow through intelligent strategy, deep analysis, and a relentless focus on measurable outcomes. Our team combines the expertise of a seasoned agency with the agility and care of a boutique studio. We're a collaborative, curious, and performance-driven group that values transparency, continuous improvement, and delivering real impact for our clients.Yoghurt Digital is seeking a motivated Finance & Operations Officer to play a key role in strengthening our financial management and operational efficiency. Your work will directly support the performance, stability, and growth of the business.The ideal candidate will be detail-oriented, organised, and confident in managing finance and operations across a fast-moving boutique agency. If you enjoy creating structure, maintaining accurate financial processes, improving operational workflows, and supporting a team to do their best work, we'd love to hear from you. As Yoghurt Digital continues to grow, this role has the potential to expand into a more senior operations function.Key ResponsibilitiesThe Finance & Operations Officer will be responsible for the effective management of Yoghurt Digital financial operations. This role will include maintaining and producing financial statements for the company as well as providing reporting and analysis to support decision making and ensure the financial integrity of the business. The position is central to maintaining operational efficiency and delivering clear, timely financial insights to the leadership team.Specific Responsibilities for this role include:Financial OperationsManage invoicing, credit notes, payments and reconciliations in Xero.Manage accounts payable (AP) and accounts receivable (AR), ensuring timely payments, collections, and reconciliation of supplier and client accounts.Maintain accurate and current general ledger entries, including journalling and month-end adjustments.Maintain fit-for-purpose general ledger and cost-centre structures, identifying and implementing enhancements to improve the accuracy and clarity of financial reporting.Complete bank reconciliations, receipting, and credit card transaction processing.Process payroll, superannuation, and employee reimbursements in compliance with legislation.Prepare and submit BAS, PAYG, and superannuation obligations, and liaise with external accountants for end-of-year financial return submissions.Conduct regular internal audits of the Profit & Loss statement, Balance Sheet, and journal entries to ensure accuracy, compliance, and financial integrity.Oversee business insurances, registrations, and renewals.Support HR processes such as onboarding documentation, leave tracking, and timesheet reconciliation.Liaise with external accountants, tax agents, and auditors as required.Financial Reporting & AnalysisPrepare monthly management reports, cash flow summaries and P&L statementsConduct variance and trend analysis to identify key business drivers, risks and opportunitiesDeliver budget and forecasting using data from other key systems to forecast financial reporting for leadershipBuild and maintain dashboards that provide accurate, real-time insights and ensure data integrity for clear visibility and decision-making.Manage supplier contracts, subscriptions, and procurement workflows.Manage client ad spend accounts in Xero to ensure accuracy and tracking of ad spend and invoicing to suppliersGenerate ad-hoc financial reports for campaigns, clients, or strategic planning purposes.Assist with onboarding and general business administration tasks.Liaise and manage job costing and margin analysis is being maintained for client work with the Heads of Production teams.The role will also ensure compliance with ATO, Fair Work, and superannuation regulations, maintain accurate financial records in line with statutory and audit requirements. The role will also be required to support preparation of documentation for external audits or funding reviews.KPIAccuracy of Financial Records- ≥ 98% accuracy in general ledger entries, journals, and reconciliation processes (measured through internal audit checks).Timeliness of Month-End Close- Month-end completed within 5 business days with all journals, reconciliations, and management reports submitted on time.Accounts Payable & Receivable Cycle Time- 100% of supplier invoices paid within agreed terms- 95% of client invoices issued within 2 business days (as per internal process)Debtors Management- Maintain < 5% outstanding receivables over 30 days, and 0% over 60 days unless under dispute.Payroll Accuracy & Compliance- 100% error-free payroll, superannuation, and employee reimbursements processed correctly and on schedule.BAS/PAYG/Superannuation Submission Compliance- 100% on-time lodgement of BAS, PAYG, STP, and superannuation obligations with no compliance breaches.Budgeting & Forecasting Quality- Quarterly forecasts within ±5–10% variance of actuals (measuring accuracy and quality of planning).Financial Dashboard & Reporting Availability- Dashboards updated monthly and data quality maintained at 100% integrity (no missing or inconsistent data).Contract, Subscription & Procurement Management- 100% of supplier contracts and subscriptions tracked, renewed on time, and reconciled against budgetInternal Audit & Compliance- Internal audits of P&L, Balance Sheet, and journals conducted quarterly, with all identified issues resolved within 10 business days.It is not the intention of the position description to limit the scope or accountabilities of the position but to highlight the most important aspects of the position. The aspects mentioned above may be altered in accordance with the changing requirements of the role.Job Types: Part-time, Fixed termContract length: 12 monthsPay: $58,000.00 – $78,000.00 per yearExpected hours: 22.8 per weekBenefits:Free drinksMaternity leaveParental leaveProfessional development assistanceVisa sponsorshipWork from homeExperience:Financial services: 5 years (Preferred)Licence/Certification:CPA (Preferred)working rights (Preferred)Work Location: Hybrid remote in Surry Hills NSW 2010