Accounts Payable Officer

6 days ago

Laverton North, Victoria, Australia Probiotec Pharma Pty Ltd Full time

Immediate start.

Temporary contract - 3 months with a possible extension.

About Probiotec:

Probiotec is a leading provider of contract manufacturing and packing services in the pharmaceutical and associated sectors, providing best-in-class solutions to a diverse range of clients. Since beginning operations in 1997, Probiotec has quickly emerged as a leading manufacturer and packer of a diverse, high-quality range of prescription ('Rx') and over-the-counter ('OTC') pharmaceuticals, complementary medicines and consumer health products.

The business is also one of Australia's largest packing companies, offering a multitude of packing services – including primary, secondary & co-packing capabilities as an end-to-end manufacturing and packing partner. With multiple sites across Australia including Probiotec Multipack, LJM and Probiotec Pharma, the group is responsible for employing over 1000 employees nationwide. As a leader in Australian manufacturing and packing services, Probiotec provides innovative healthcare products that improve the lives and well-being of our customers.

Position Overview

The Accounts Payable Officer is responsible for managing and processing supplier invoices, ensuring accurate and timely payments, and maintaining compliance with company policies and financial controls. This role involves handling purchase orders, service invoices, and liaising with internal departments and external vendors to resolve discrepancies.

Key Responsibilities

Invoice Processing:

  • Verify and process supplier invoices.
  • Ensure accurate coding of invoices to appropriate cost centers and accounts.

Purchase Order Matching:

  • Match invoices to purchase orders and delivery notes, investigating and resolving any variances.
  • Communicate with procurement and warehouse teams to confirm goods/services received.

Vendor Management:

  • Maintain vendor records and ensure compliance with payment terms.
  • Respond to vendor inquiries and resolve payment discrepancies promptly.

Payment Processing:

  • Prepare payment runs (EFT, cheque, or other methods) in accordance with company schedules.
  • Ensure all payments are authorized and supported by proper documentation.

Compliance & Reporting:

  • Adhere to internal controls and company policies for accounts payable processes.
  • Assist with month-end closing, accruals, and reconciliations.
  • Generate reports on accounts payable aging and outstanding invoices.

Continuous Improvement:

  • Identify opportunities to streamline AP processes and improve efficiency.
  • Assist with implementation of Purchase orders across for non-raw material purchases.

Qualifications & Skills

  • Education: Diploma or Degree in Accounting, Finance, or related field.

Experience and Technical skills:

  • Minimum 2–3 years in accounts payable, preferably in a manufacturing environment.
  • Familiarity with purchase order systems and service invoice processing.
  • Proficiency in ERP systems (e.g., SAP, MFGPro, or similar).
  • Strong MS Excel skills.

Soft Skills:

  • Attention to detail and accuracy.
  • Strong communication and problem-solving skills.
  • Ability to work under pressure and meet deadlines.

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