Accounts Payable Officer

23 hours ago

Laverton, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year

We are a privately owned SME in the Western Suburbs of Melbourne in the manufacturing and distribution industry. With a history than spans more than 70 years, we have established ourselves as a market leader in the industries in which we operate.

The Accounts Payable role is a high volume position with a wide variety of tasks within a payments context. The role encompasses primary responsibility for account coding and ensuring compliance with trading terms.  In addition, this position has access to highly confidential information whereby the incumbent needs to be very discreet.

This role will be full time and based at Head Office. It is expected that due to the interactions with multiple departments there will be limited opportunity for WFH.

Duties:

  • Code and enter manual invoices – both in local and (in development) foreign currencies following coding instructions
  • Enter and undertake three-way cross matching of purchase ordered stock and resolve differences where required
  • Download and reconcile Credit Card data
  • Provide accurate data for weekly and month-end payments

Key responsibilities:

  • Operate the accounting package and ensure its accuracy in terms of transaction allocations at a profit centre, cost centre and account code level and GST codes
  • Maintain filing systems such that all invoices and documents are correctly attached to transactions
  • Resolve supplier queries, reconcile accounts if required
  • Create copies of all invoices relating to fixed assets, and other balance sheet accounts and legal expenses for audit review
  • Maintain accurate supplier files relating to price agreements, payment terms as required
  • Prepare cash flow forecast in conjunction with AR Manager and the Senior Accountant (for currency requirements and overseas payment schedules)
  • Create and input  summary credit card reports at month end
  • Generate month end reports creditors report and agree to general ledger
  • Archive files annually
  • Under the direction of the Chief Financial Officer prepare documentation and reconciliations to assist with the annual financial audit and statutory reporting process

Key outcomes:

  • All accounts payable transactions are entered, completed accurately and in a timely manner to enable end of month close within 5 working days of month end
  • All month end reconciliations are completed, and outstanding items are followed up within 10 working days of month close
  • Effective communication with all relevant internal staff

Knowledge and experience:

  • Minimum 2-3 years previous experience in an Accounting role preferably in a medium sized manufacturing business
  • Strong financial analytical skills
  • Exposure to current taxation requirements of GST and FBT
  • Certificate/Graduate/Still studying in business would be welcomed but not essential

If you believe you have the qualities and attributes to succeed in this role, we welcome you to apply by following the links below. A remuneration package will be structured to attract the preferred candidate.

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