Accounts Officer/Office Manager

About the business Group

The group consists of Oakwood, Large Arts Media, and Danish Red Furniture are part of a growing entrepreneurial group spanning cabinetry manufacturing, creative design, and international Danish furniture supply. This role is based at the Oakwood head office and provides accounting and office administration support across all three trading entities.

We're looking for a proactive, solution-focused person who enjoys improving processes, thrives in a fast-paced environment, and can confidently manage both financial administration and day-to-day office coordination. You'll be working closely with ownership and key team members across the group, so a positive, collaborative attitude is essential.

Role purpose

This is a hands‑on dual role combining accounts operations and office management. The primary focus is to manage day‑to‑day accounting and payroll for Oakwood (circa 25 hours), while also supporting Danish Red (10 hours) and Large Arts (5 hours) with invoicing, payroll, reconciliations and admin. The role will streamline and automate finance processes across entities, maintain accurate records, support project margin reporting and keep the office functioning smoothly.

Accounting & payroll (primary)

• Manage full accounts payable and receivable workflows in Xero across Oakwood, Danish Red and Large Arts.
• Process supplier invoices, batch payments and daily/weekly payment runs; submit invoices proactively when ready.
• Reconcile bank accounts and supplier statements; follow up outstanding payables and receivables in a timely manner.
• Prepare and process payroll: weekly payroll for Oakwood (22 staff, weekly cycle), fortnightly payroll for Danish Red (2 staff, fortnightly cycle) and Large Arts (6 staff, monthly cycle), using Xero Payroll and relevant timesheets.
• Ensure payroll tax compliance and accurate superannuation processing.
• Implement automation in Xero (bank rules, repeating invoices, payroll automations and mapping of timber award rules where required).
• Support monthly payroll and reporting cadence and respond to payroll queries promptly.
• Provide PDF versions of monthly Balance sheet and P&L reports in both accrual and cash

Entity‑specific tasks

• Danish Red: manage invoicing (including overseas currencies), chase payments, coordinate supply‑chain related accounting entries and handle Xero payroll for Australian staff (timesheets).
• Oakwood: apply Timber Industry Award wage rules to Xero payroll and automate award calculations where possible.
• Project margin support: compile monthly gross profit margin reporting for projects (approx. 2–3 hours per month) and highlight jobs performing above/below expectations for Oakwood

Office management & administration

• Provide general office management: answer phones (if required – Oakwood only), coordinate supplies and support onsite admin (admin support is present 3 days/week).
• Support cross‑team admin and be a reliable solo operator when needed, escalating complex matters to the leadership team.
• Identify opportunities to automate and standardise processes across entities and implement practical solutions.

Requirements

Skills & experience

• Proven experience working in Xero (day‑to‑day accounting, reconciliations, Xero Payroll). Must be proficient, we want to learn form you.
• Strong payroll experience including payroll tax, superannuation and award‑based payroll (timber industry experience highly desirable).
• Solid AP/AR experience and cash management.
• Comfortable running weekly, fortnightly and monthly payroll cycles for multiple entities (circa 40 employees all in)
• Excellent organisational skills. Ability to operate autonomously as a solo operator and manage competing priorities.
• Strong communication skills and stakeholder management (internal teams, suppliers, external payroll/ accountants).
• Intermediate to advanced Excel skills and numeracy, familiarity with reporting on gross profit margins for projects.

KPIs / performance measures

• Timely and accurate payroll processing (0 critical payroll errors).
• Accounts payable/receivable turnaround and aging reduction targets.
• Successful implementation of process automations or efficiencies in first 6 months.
• Monthly project gross margin reporting delivered on time with actionable insights.
• Positive feedback from internal stakeholders on responsiveness and organisation.

Systems & tools

• Xero (including Xero Payroll) is essential
• Bank platforms for payment runs and reconciliations
• MS Office (Excel required)
• Cloud document storage (OneDrive/Google Drive)
• Exposure to OFX nice, but not essential, can learn on the job.
• Exposure to Monday nice, but not essential, can learn on the job.
• Exposure to Filemaker nice, but not essential, can learn on the job.
• Exposure to Aussie Time Sheets nice, but not essential, can learn on the job.

Benefits

• Supportive, close-knit team environment.
• Opportunity to grow within the business and take on increased responsibilities.
• Exposure to the full process of cabinetry production, sales, and client management.
• Flexible working arrangements where possible.