Executive Assistant

CARRIAGEWORKS

Carriageworks is a thriving cultural centre located on Gadigal land in Redfern, Sydney. Built within the spectacular Eveleigh Railway Workshops, it hosts vibrant arts events and a thriving creative industries program. As well as popular events such as the weekly Farmers Market, Sydney Writers' Festival, Australian Fashion Week, and Sydney Contemporary Art Fair, Carriageworks presents its own compelling programme of music, theatre, dance, and visual arts. With recent renewal at both executive and board levels, Carriageworks is poised for a transformative phase in its history, promising significant growth, and impact in the years ahead.

CARRIAGEWORKS VALUES

• Respect Each Other: Everyone is welcome. Everyone's voice is important. We learn from each other by listening with empathy and care.
• Share The Journey: Support others to be their best. We act with integrity and trust. We are collectively responsible.
• Be Adventurous: Embrace creativity. We search for courageous ideas and new opportunities.
• Take A Long View: Respect country, priorities sustainability and nurture new ways of thinking out of old. We lay foundations for generations to come.

PURPOSE OF THE ROLE

The Executive Assistant provides high-level administrative support to the CEO and GM, ensuring their time is managed efficiently, while also providing Board, company secretarial, and stakeholder management support. This role combines traditional EA duties with responsibilities that ensure smooth governance processes and effective engagement with internal and external stakeholders.

KEY RESPONSIBILITIES

Executive Support

• Manage CEO and GM diaries, emails, and workflows to optimise their time and priorities.
• Coordinate domestic and international travel arrangements.
• Draft, review, and edit correspondence, reports, and presentations.
• Maintain confidential and sensitive information.

Strategic Support

• Support the CEO and GM in updating the strategic plan as directed

• Support the CEO and GM with strategic projects, particularly focusing on documentation (papers, presentations etc)

• Actively manage meetings and relevant agendas for strategic meetings and projects.

Board & Company Secretarial Support

• Coordinate Board, Sub-Committee, and Advisory Group meetings: agendas, materials, minutes, and follow-up actions.

• Ensure timely submission of Board and Sub Committee papers and regulatory filings (ASIC, ACNC).

• Support governance processes and compliance requirements. .

Stakeholder Management

• Act as a key point of contact for external stakeholders, including government agencies, cultural partners, and resident companies.
• Manage and distribute opening night and other key stakeholder invitation lists, ensuring invitation lists are appropriately curated for the type of event/program.
• Build and maintain professional relationships to support Carriageworks' objectives.
• Coordinate meetings, communications, and follow-up with external stakeholders as required.

Leadership & Collaboration

• Actively contribute to the Carriageworks team, collaborating with colleagues across departments.
• Uphold and promote Carriageworks' values in all interactions.

ESSENTIAL CRITERIA

• 2+ years experience in an executive support role.
• Strong administrative, organisational, and multitasking skills.
• Experience managing executive diaries, travel, and meetings.
• Experience in Board administration or company secretarial support.
• Strong written and verbal communication skills.
• Ability to prioritise competing demands and work independently.
• Interest or experience in arts and cultural sectors.
• Requirement to be office based at least 4 days per week with a maximum of 1 day working from home.

WHY JOIN US?

• Be part of a vibrant and creative organisation at the centre of Sydney's arts scene.
• Work on diverse projects spanning live performance, exhibitions, and food culture.
• Gain hands-on experience in digital marketing, campaigns, and events.
• Learn from a supportive and collaborative marketing team.
• Access to complimentary tickets for Carriageworks shows.
• Paid parental leave.
• Professional development and training to grow your skills and career.
• Free and confidential Employee Assistance Program to support your wellbeing.
• Breakfast supplies to get your morning off to the right start

APPLY:Please submit your cover letter and your resume to , outlining your experience against the role responsibility areas. Applications will be treated in the strictest confidence.

Carriageworks values diversity and is committed to providing equal employment opportunities. We encourage applications from individuals who may have less experience due to their unique circumstances but demonstrate a strong willingness to learn and grow in the role. If you are passionate about joining an exciting team and contributing to a culture of diversity and inclusion, we welcome your application and look forward to the unique contributions you can bring to our team.

Application closing date: Monday 24th November.