Project Support Officer

3 days ago

Burpengary, Queensland, Australia MILSPEC ENERGY SOLUTIONS PTY LTD Full time $55,000 - $70,000 per year

Key Responsibilities

Office Administration

  • Process daily documentation including data entry, reporting and goods receipting
  • Liaise with suppliers, staff, and site-based teams
  • P{roject Onboarding, coordinate mail, bookings, agendas and meeting minutes
  • Support internal processes and project-related administrative tasks
  • Manage email inboxes and document distribution

Data & Record Management

  • Update and maintain databases and spreadsheets
  • Conduct quality assurance and accuracy checks
  • Organise and archive files, ensuring data integrity and security

Training Compliance

  • Maintain training registers and staff competency records
  • Coordinate training and medical bookings
  • Monitor expiry dates and compliance requirements
  • Liaise with providers to ensure value and relevance

Travel Coordination

  • Arrange flights, accommodation, and transport for staff and management
  • Maintain staff movement and leave calendars
  • Ensure travel bookings meet value and location requirements
  • Reconcile travel invoices and follow up outstanding items

About You

  • Previous experience in an administration or office coordination role
  • High attention to detail and strong organisational skills
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  • Ability to manage competing priorities in a fast-paced environment
  • Strong communication skills and a proactive approach to problem-solving
  • Experience in construction, infrastructure, or energy industries (desirable)

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