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Studio Coordinator

2 weeks ago

West End, Australia BUCHAN Full time $60,000 - $80,000 per year

At Buchan, we believe in shaping places that have a life of their own. That pulsate with the thrum of energy and momentum. That push progress and uplift the people in them. That create echoes of growth and ripples of positive impact – now and far into the future.

We are a global team of design experts. Inherently creative and curious, we enable collective knowledge and experience to create dynamic places that thrive.

Our culture is shaped and led by our people. We empower our people to design a brighter, more sustainable future that influences life in our cities for the benefit of people and planet.

Values

Our core values express who we are and what we stand for.

  • Creativity : Allowing free thinking and expression to find new, innovative and exciting design solutions
  • Vision : Thinking about the future and how we can improve it today
  • Leadership : Being bold, having the needed conversation to make people's lives and the planet better
  • Resilience : Going the extra step, pushing the boundaries to realise our full potential
  • Positive Impact : Taking the opportunity to create a positive impact where possible

Position Overview:

We are seeking a Studio Coordinator to join our dynamic design and creative team. The ideal candidate will be responsible for coordinating various studio activities, managing schedules, and ensuring the smooth operation of day-to-day tasks. The Studio Co-ordinator provides administrative support to the local studio and general assistance to the business as a whole.

The person in this role requires exceptional communication skills, patience and discretion as it interacts with a wide range of stakeholders, both internally and externally. The studio co-ordinator is proactive and highly organised, presentable, and possesses a polite, approachable, helpful, energetic, friendly, outgoing and personable manner.

Responsibilities:

  • Phones, studio queries, receiving visitors & deliveries
  • Coordinate studio activities and schedules including maintenance and repairs
  • Coordinate events, meetings, catering
  • Assist with project planning and execution
  • Assist with new starter onboarding including IT equipment set up
  • Manage studio supplies, inventory and orders
  • Liaise with clients and consultants as needed
  • Provide administrative support to the studio and the practice more broadly, as required

Skills:

  • Strong organisational skills
  • Excellent communication abilities
  • Ability to work well under pressure
  • Proficiency in Microsoft Office Suite
  • Knowledge of project management software including Deltek Vantagepoint is a plus
  • Ability to prioritise tasks effectively

Qualifications:

  • Tertiary qualification in Administration, Business or related field; or equivalent work experience
  • 5 years previous experience in a similar role - in a design related business an advantage
  • Familiarity with design software (Adobe Creative Suite) is a plus
  • Strong attention to detail
  • Ability to work independently as well as part of a team

Benefits:

  • Competitive, industry benchmarked, salaries
  • Support for training, registration and professional memberships
  • Social and community engagement activities
  • Paid parental leave
  • Employee assistance program
  • Employee referral program
  • Flexible working available by agreement for some roles

Applications close 11/07/2025, with applications reviewed as they are received and interviews held as candidates are shortlisted. Due to the number of applications received, we may not be able to respond to you directly and only shortlisted candidates may be contacted. No agencies please.

Please apply via the Buchan Job Board using the Employment Hero platform.