O&M Coordinator

5 days ago

Sydney NSW, Australia NovaSource Power Services Full time $60,000 - $90,000 per year

About NovaSource

NovaSource Power Services ('NSPS') is a technical service provider which provides services to owners, developers, and EPCs of renewable generation & storage plants that seek performance reliability. NSPS is an Operations & Maintenance (O&M) company with leadership that has over 20 years of experience and manages over 20GW of Solar PV Plants globally.

NovaSource has the leadership, global reach, and strategic capability to lead the market in this category of technical services both globally and throughout Australia. Through our range of services, our capabilities are structured to optimize every stage of a project lifecycle – from design, construction supervision, commissioning, re-vamping, re-powering, and third-party services with the goal of maximizing performance.

About this role

This role will see you provide confidential and comprehensive support on renewable energy projects.

Based in the Sydney CBD this role will see you manage:

  • Collaboration with the Finance and Supply Chain Departments for enrolment of new suppliers, requesting purchase orders and monitoring payment of invoices
  • Prepare reports, documents, meeting minutes and correspondence.
  • General word processing including document collection, document management, and contracts.
  • Adhoc Support to other teams ranging from HR, HSEQ, Business Development Team

Ideally, you will have experience with the following.

  • Experience in procurement, contract administration or project management is highly regarded.
  • Strong stakeholder management and interpersonal skills that enable strong relationships to be established both internally and externally
  • A self-starter with comfort dealing with ambiguity
  • Strong competency in basic IT, and Operating Systems (Word, Excel, Ppt) – highly desirable.
  • Comfortable performing routine tasks whilst maintaining a high level of detail

Core duties and responsibilities include:

PROCUREMENT/FINANCE

  • Requesting quotes from suppliers and support the end-to-end procurement process.
  • Liaison with supplier for purchase, and delivery.
  • Enrolling new Suppliers/Vendors and update the system.
  • Recording & monitoring supplier documentation for audit purposes
  • Work with suppliers to ensure quantities and ETAs can be met in line with the operations requirements
  • Generate PRs within Salesforce/ERP.
  • Ensure all PO dates and details in ERP are up to date
  • Make sure documentation for imports is correct/received on time for clearance
  • Monitoring overdue supplier invoices and collaborate with AP for timely payment of the invoices
    Follow the SOA approval process for POs and invoices

ADMINISTRATIVE SUPPORT

  • Liaison and facilitation of service reports in various portals for documentation management support.
  • Update Customers & Suppliers details in the ERP (Salesforce).
  • Attends meeting with the Fields and Operations teams and support what is needed.
  • Support Travel bookings for Field Teams
  • Work with the QHSE manager and ensure suppliers documentation and records are up to date
    Manage mailbox and inbound enquiries.

Equal Employment Opportunity

It is NovaSource Power Services' policy to provide equal employment opportunities to all applicants and employees. NSPS disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, colour, national origin or ancestry, gender (including pregnancy, childbirth, or related status), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws.

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