Executive Assistant

Fremantle Ports' refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia's most successful ports. Building on decades of expertise, we're setting a bold vision for the future — and we need an experienced, values-driven Executive Assistant to help make it happen.

You'll provide trusted, high-level, and confidential support to two key members of our Executive Leadership Team: General Manager Assets & Services and General Manager Commercial & Customer.

If you're passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

Role Highlights

As Executive Assistant, you'll be a trusted partner to our General Managers, enabling them to focus on delivering key strategic outcomes by ensuring their time, information, and priorities are managed with precision and care. You'll also play an important role in fostering collaboration across teams, acting as a key connector between leaders, stakeholders, and the broader Fremantle Ports community.

You won't be doing this alone — you'll join a tight-knit, supportive team of Executive Assistants who share knowledge and encouragement, working together to drive Fremantle Ports' success.

In this diverse, hands-on role, your responsibilities will include:

• Proactive management of diaries, emails, scheduling, and travel coordination.

• Triaging and handling communications with internal and external stakeholders, ensuring timely and effective decision-making.

• Leading and coordinating strategic projects, initiatives, and research on behalf of the General Managers.

• Preparing briefings, meeting agendas, and minutes, and following up to ensure action and outcomes.

• Collaborating with fellow Executive Assistants to continuously enhance executive support processes.

What Makes You a Great Fit

You're more than just highly organised — you thrive in dynamic environments and approach challenges with a calm, solution-oriented mindset. You're discreet, professional, and able to manage sensitive information with integrity. You communicate clearly and confidently and build trusted relationships with people at all levels.

You'll also bring:

• Proven experience supporting executive leaders in complex environments.

• Exceptional written and verbal communication skills.

• Strong judgement, initiative, and the ability to juggle competing priorities in high-pressure situations.

• A commitment to continuous improvement and embodying our core values of Collaboration, Accountability, Respect, and Excellence (CARE).

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you'll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You'll also enjoy variety through occasional travel to our Kwinana facilities.

Benefit from free onsite parking and access to a gymnasium, flexible working arrangements to support work-life balance, generous annual leave, access to salary packaging, professional development opportunities, and a comprehensive health and wellness program.

Get to Know Us

Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana.

We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.

Next Steps

If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you. Let's shape the future of the port—together.

Applicants are kindly requested to submit a cover letter along with their resume. A cover letter provides valuable insight into your motivations and suitability for the position.

Further information is detailed in the employee job description. For specific queries, please contact the recruitment team via [email protected] - applications sent direct to this email address will not be accepted.

Closing Date: Tuesday 8th July 2025 at 5:00pm AWST.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.