Client & Office Services Coordinator
20 hours ago
About the role
An exciting opportunity has arisen for a Client & Office Services Coordinator to join our Perth CBD office, which has a workforce of approximately 50 people across 2 levels. This role is central to ensuring the smooth and professional operation of our office environment and delivering exceptional service to both our clients and employees.
Working alongside your front of house colleague, you will be the first point of contact for visitors and staff, coordinate front-of-house and office operations while supporting the broader business with events, facilities, and administrative support. This is a hands-on and varied role that combines client service, office operations, and event coordination.
Key responsibilities include:
- Greeting clients and visitors with professionalism and warmth, in person and via phone.
- Managing supplier relationships, procuring office equipment and consumables, and coordinating maintenance and building-related requests.
- Supporting the onboarding and offboarding of employees.
- Supporting WHS activities, including safety checks and emergency procedures.
- Processing invoices, and managing accounts-related tasks within the Client & Office Services function, and budget.
- Coordinate archiving and document storage processes.
- Providing end-to-end event support — including setup, pack down, catering, signage, and room configurations.
- Working closely with the Business Development & Marketing team to deliver high-quality client and firm events.
- Maintaining presentation standards across reception, kitchens, and shared office areas.
- Performing manual (eg. desk/room setups) and administrative duties as required to support the day-to-day running of the office.
About you
You're an organised, proactive, and service-driven professional who takes pride in creating a polished and welcoming environment. You enjoy variety in your day, are quick to solve problems, and thrive on keeping things running smoothly behind the scenes.
To be successful in this role, you will have:
- Previous experience in an office or client services, facilities or administration within a professional services or corporate setting.
- Strong interpersonal and communication skills, with the ability to build rapport across all levels.
- Adaptable and comfortable working flexible hours when needed to support firm events.
- Excellent attention to detail, organisation, and time management skills.
- Confidence managing suppliers and invoices, while working to a budget.
- Experience with Microsoft Office applications (Outlook, Word, Excel).
- A genuine commitment to delivering a high standard of service and maintaining a positive team culture.
About us
At HopgoodGanim, you're not just a small piece of a big machine; you're a valued, integral member of the team. We are committed to delivering exceptional service and our distinctive culture is widely recognised as one that supports its people and fosters a genuine love for the work we do.
What you can expect from us:
• Paid birthday leave
• Some flexible work opportunities
• A team of passionate, approachable experts who support each other
• Genuine opportunities to grow and shape your career
We kindly request that no agency applications be submitted at this time.
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