Administration Officer

4 days ago

Newcastle Maitland Hunter, Australia John Waring and associates Full time $60,000 - $80,000 per year

John Waring and Associates is seeking a warm and friendly, multi-tasking Administration Officer (Maternity leave relief position 6-12 months) to join our supportive team, working 3-5 days per week between our Lakelands and Thornton clinics.

In this role, you will provide administrative support to our team of child psychologists while helping our clients feel welcomed, supported, and organised throughout their care journey.

Your key responsibilities will include:

Greeting and welcoming clients

Scheduling and confirming appointments

Managing correspondence and client records

Scanning and electronic filing

Invoicing clients and organisations

Sending GP letters and other professional communications

Contacting newly referred clients, matching them with the most suitable clinician based on their needs

About you:

Warm, compassionate and professional

Strong interpersonal and communication skills

Professional presentation and attitude

Prior experience in medical reception or administration is preferred, though other relevant experience will be considered

Confident using Microsoft Outlook and Windows-based programs

Experience with web-based systems such as Halaxy and Microsoft SharePoint is highly regarded

Excellent time management and organisational skills

Strong commitment to privacy and confidentiality

Able to work collaboratively as part of a team

Why join us?

  • Above-award wages
  • Friendly, inclusive, and social workplace culture
  • Make a meaningful impact in your local community
  • Join a local business that values staff wellbeing and satisfaction

About John Waring and Associates

John Waring and associates is a private clinical psychology practice that has specialised in assisting children, teenagers and their families for nearly 30 years.

We have two offices located at Lakelands (near Warners Bay) and Thornton.

Ready to join us?

We can't wait to welcome our next team member

Please email your cover letter and Resume

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