
Administration Officer
2 days ago
John Waring and Associates is seeking a warm and friendly, multi-tasking Administration Officer (Maternity leave relief position 6-12 months) to join our supportive team, working 3-5 days per week between our Lakelands and Thornton clinics.
In this role, you will provide administrative support to our team of child psychologists while helping our clients feel welcomed, supported, and organised throughout their care journey.
Your key responsibilities will include:
Greeting and welcoming clients
Scheduling and confirming appointments
Managing correspondence and client records
Scanning and electronic filing
Invoicing clients and organisations
Sending GP letters and other professional communications
Contacting newly referred clients, matching them with the most suitable clinician based on their needs
About you:
Warm, compassionate and professional
Strong interpersonal and communication skills
Professional presentation and attitude
Prior experience in medical reception or administration is preferred, though other relevant experience will be considered
Confident using Microsoft Outlook and Windows-based programs
Experience with web-based systems such as Halaxy and Microsoft SharePoint is highly regarded
Excellent time management and organisational skills
Strong commitment to privacy and confidentiality
Able to work collaboratively as part of a team
Why join us?
- Above-award wages
- Friendly, inclusive, and social workplace culture
- Make a meaningful impact in your local community
- Join a local business that values staff wellbeing and satisfaction
About John Waring and Associates
John Waring and associates is a private clinical psychology practice that has specialised in assisting children, teenagers and their families for nearly 30 years.
We have two offices located at Lakelands (near Warners Bay) and Thornton.
Ready to join us?
We can't wait to welcome our next team member
Please email your cover letter and Resume
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