Executive Assistant

3 days ago

Brisbane, Queensland, Australia Container Exchange (Qld) Full time $60,000 - $100,000 per year

Our Values: Be proactive – Value others – Work together - Contribute positively – Be transparent.

About Us: We are the not-for-profit organisation appointed to manage and grow QLD's Containers for Change refund scheme. Since 2018 we've kept over 10 billion containers out of landfill, returning over $1 billion in 10c refunds to Queenslanders From driving sustainability and innovation to creating real impact in communities, our team is united by a shared commitment to making a difference by increasing circularity outcomes and ensuring no container goes to waste. Watch the video below to hear from our COEX team and why we're proud to be part of the change.

The Role: As our Executive Assistant you'll provide high-level, strategic and administrative support to designated members of the Executive Leadership Team, enabling them to be more effective in their roles. This key role will drive internal engagement, streamline communication across teams and ensure the smooth operation of the ELT's workflow.

  • Provide high-level executive support including proactive calendar, email, travel and meeting management for multiple EGMs.
  • Prepare communications, board papers, reports and coordinate key internal events such as town halls.
  • Act as a trusted representative of the organisation, managing confidential information and stakeholder communications with professionalism.
  • Collaborate across teams to drive engagement, support office operations, and contribute to continuous improvement initiatives.

Who You Are: Our values are at the heart of our culture. We're looking for people who share these and are eager to be part of a team that brings them to life. You share our passion for sustainability and bring:

  • Proven experience supporting senior executives, with significant expertise with calendar scheduling and meeting and email management.
  • Highly organised and proactive, with the ability to manage competing priorities and shifting deadlines effectively.
  • Strong emotional intelligence, good judgement and problem-solving skills, with a high level of integrity and discretion.
  • Excellent written and verbal communication skills, and advanced proficiency in Microsoft Word, Excel and Outlook.

Eligibility Requirements:

  • Australian working rights.
  • Eligibility to hold a Blue Card.
  • Required to undergo a criminal history check. / Satisfactory results from criminal history checks.

COEX has been certified by Great Place To Work Australia, a recognition that reflects both the incredible culture and passion our team brings every day. We are also very proud to have achieved official Inclusive Employer status, awarded by Diversity Council Australia.

How to Apply: If you're ready to join one of QLD's most impactful environmental initiatives, we want to hear from you.

If you're passionate about sustainability and want to grow your career with a purpose-led organisation, we'd love to hear from you.

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