Project Administrator

3 days ago

Sydney, New South Wales, Australia SJ Group Full time $60,000 - $90,000 per year

About Us
A member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive solutions.

The Opportunity
Reporting to the Office Manager, this is a diverse role where no two days will be the same This role will you see working within the Structural, Civil Engineering and Construction Engineering teams where you will provide high-level support across general administration.

You will play an essential role in maintaining compliance and processes, and you enjoy working in a fast-paced, dynamic environment.

Why work for us?
Robert Bird Group is a growing, fast-paced business that offers training and development, birthday leave, paid parental leave, recognition awards, flexible working, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.

Skills & Experience
To be successful in this role, you will be highly self-motivated with a strong work ethic and bring a positive can-do attitude to the team. You will have a proven track record of building and maintaining relationships with various stakeholders and demonstrate initiative and a proactive approach to working.

In Addition, You Will Demonstrate

  • 5+ years administrative experience, preferably in an engineering organisation
  • Advanced Microsoft Office, Excel, MS Word, PowerPoint
  • Understanding or a desire to learn about commercial processes within the company
  • Excellent verbal and communication skills
  • Initiative and commitment to continuous improvement
  • High accuracy of work and great attention to detail
  • Ability to work autonomously within a team
  • Ability to manage multiple projects and meet associated deadlines in a fast-paced environment

Key Responsibilities
As part of the Administration Team there will be daily tasks that will assist in the general operations of the office and support the Technical team in fee submissions, invoicing and general documentation.

Below are some of the core responsibilities of this position:

  • Provide high-level administrative support to the wider team
  • Coordinate and manage the invoicing process, ensuring accuracy and timely issuing
  • Assist with commercial filing, reporting and documentation
  • Liaise with the internal team and external stakeholders to support project delivery
  • Maintain and update project systems, records, registers, and databases
  • Prepare and format high quality documents, presentations, and reports
  • Assist in the preparation of marketing material and documentation
  • Monitor deadlines and follow up on outstanding actions
  • Ensure compliance with company procedures and QA standards

If you seek a career that offers variety, a challenge, and a collaborative continuous learning working environment, we want to hear from you

Robert Bird Group is an Equal Opportunity Employer.

This role does not require agency input.

Please do not forward resumes directly to RBG's employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

  • Project Administrator

    3 days ago

    Sydney, New South Wales, Australia Core Talent Pty Ltd Full time $60,000 - $90,000 per year

    Core Talent are proud to be partnering with a well-established construction company who are seeking their nextProject Administratorto join their growing team. This is an exciting opportunity for an organised and driven individual to be a key support within a fast-paced project environment.The RoleAs a Project Administrator, you'll play a pivotal role in...

  • Project Administrator

    5 days ago

    Sydney, New South Wales, Australia Buildability Group Full time $60,000 - $80,000 per year

    Project Administrator – Remedial- Salary: $70,000 - $90,000 + Super + Benefits- Industry: Well-Established Remedial Builder - Type: Full-time- Location: Sydney - Our client is a well-established Remedial construction company with a strong pipeline of projects across Sydney. They're now looking for an eager and motivated Project Administrator to join their...

  • Project Administrator

    5 days ago

    Sydney, New South Wales, Australia Surbana Jurong Group Full time $60,000 - $90,000 per year

    About UsA member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive...

  • Project Administration Officer

    2 weeks ago

    Sydney, New South Wales, Australia Janison Education Full time $90,000 - $120,000 per year

    Position Summary: The Project Administration Officer provides high-quality administrative, coordination and support to the Enterprise Project Management Office (EPMO). The role is central to the smooth running of the EPMO by ensuring governance processes are applied, reporting is accurate and timely, and project administration is well structured. This...

  • Program Management Office Coordinator

    3 days ago

    Sydney, New South Wales, Australia Project Pathway Full time $80,000 - $120,000 per year

    Company BackgroundOur client is a major infrastructure organisation undergoing significant transformation across its Capital Projects portfolio. With a strong focus on governance, delivery excellence, and continuous improvement, the Enterprise PMO plays a critical role in shaping how projects are delivered across the business.About The RoleReporting to the...

  • Project Administrator

    1 week ago

    Sydney, New South Wales, Australia Transgrid Full time $90,000 - $120,000 per year

    The OpportunityThis is a permanent full-time opportunity based in Eastern Creek.Reporting to the Project Services Manager, you'll be responsible for facilitating the closeout process for completed projects, with a strong focus on progressive handover ensuring documentation and compliance requirements are managed early.You'll coordinate project records,...

  • Project Coordinator and Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Education Centre of Australia Full time $60,000 - $80,000 per year

    Education Centre of Australia (ECA) is a dynamic and diverse education group that stands at the forefront of Australia's higher education sector, boasting campuses in Sydney, Brisbane, Melbourne and most recently in Adelaide, as well as overseas locations in the UK and India. With a rich history spanning over almost two decades, ECA delivers high-quality...

  • Contracts Administrator – 100m+ Project

    3 days ago

    Sydney, New South Wales, Australia Amida Group Full time $90,000 - $120,000 per year

    Growing leading head contractor in procurement phase of a $100m+ projectExtensive project pipeline in Commercial, Government, Aged Care sectorsExcellent career progression and culture, could be a contract or permanent opportunityOpportunities for visa sponsorship for the right candidatesGreat opportunity to join a head contractor with excellent presence in...

  • Contracts Administrator – Refurbishment Projects

    7 days ago

    Sydney, New South Wales, Australia Levande Full time $80,000 - $120,000 per year

    About UsAt Levande, we're reimagining retirement living across Australia.Our purpose is simple: to enrich lives and communities by creating places where older Australians can live well every day. From new developments to ongoing refurbishments, every project we deliver helps residents feel safe, connected, and supported.The OpportunityWe're seeking a skilled...

  • Project Administrator/Coordinator

    7 days ago

    Sydney, New South Wales, Australia Infrastructure People Full time $60,000 - $90,000 per year

    The Company:Infrastructure People have partnered with a key player that is committed to advancing the Australia's logistics capabilities and is creating state-of-the-art intermodal precincts that will drive national productivity, enhance supply chain resilience, and champion environmental sustainability.About The Role:They have a permanent full-time...