89474 | APS6 - Assistant Registrar, Security

$94, $105,910.00

Canberra

Arts, Culture,Information Management, Library

About the National Film and Sound Archive

The National Film and Sound Archive of Australia (NFSA) is Australia's audiovisual archive, telling the national story by collecting, preserving and sharing audiovisual media, the cultural experience platforms of our time. The collection itself dates back to 1935, making it one of the world's oldest audiovisual collections. It is also one of the country's most used cultural collections, with around 125 million views of collection content each year. The NFSA is in a period of significant change. Following increased Government investment, the institution is in a process of digital transformation, establishing the NFSA as Australia's most dynamic and valued cultural organisation. We are rebuilding our curatorial workforce and developing the NFSA's capacity to digitise our collection at scale – to preserve it for the future, to make sure it can be discovered, and to share it with all Australians.

We continue to work on developing a stable, secure and future-proof workforce across our four physical sites based in Canberra and Mitchell in the ACT as well as in Sydney and Melbourne.

We are also undergoing a program of business improvement for many of our corporate systems to improve efficiency and reduce manual handling.

We are an ambitious organisation, and we aim to be an employer of choice within the Galleries, Libraries, Archives and Museums (GLAM) sector, providing exciting and challenging work, as well as favourable employment conditions and unique development opportunities for our staff.

Cultural Values

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At the NFSA we prioritise the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

The National Film and Sound Archive of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for these principles in theory and practice.

About the Team

The Collection Management team is part of the Conservation & Collection Management section of the Collection Preservation Branch. The team undertake a broad range of operational activities ensuring the National Collection is accessible, audited and stored in accordance with established standards to ensure its preservation for perpetuity.

The Collection Management team comprises two sub-teams: Collection Security, Collection Services and Projects. Collection Security drives collection audit activities including the annual stocktaking program, shelf checks and overdue loans. In addition to these tasks, Collection Security also manages the NFSA storage infrastructure, the Archival Packaging program and provides support for external contractors.

The Opportunity

The Assistant Registrar, Security plays a key role in coordinating the functions of the Collection Security team and the Registration Officer, and reports to the Collections Registrar, Collection Management. They also work closely with the Assistant Registrar, Services and Projects, the Curatorial and Accessioning Section and the Property section.

The role requires a significant depth of audiovisual format knowledge and associated storage requirements, partnered with supervision and administrative skills to strategically contribute to the Collection Management Team and the NFSA's management structure.

Vital to the role is a firm understanding and knowledge of collection storage and archiving practices, collection handling and auditing principles. Proven experience in working with collection management systems and advanced computer skills is also important. Effective time and staff management partnered with excellent communication skills, attention to detail, drive, and a flexible approach to working in a challenging environment are key attributes to achieving the expected outcomes of this role.

Please note: This recruitment process is intended to fill both current and future vacancies. While the position on offer is 12-months non-ongoing with possibility of extension, a merit pool of suitable applicants may be established to fill similar non-ongoing positions within the next 18 months.

Key Responsibilities

Under limited direction, this position is responsible for delivering the following functions:

• Provide practical leadership and direction to the Collection Management team.
• Understand and work in accordance with the Collection Storage Masterplan and Collection Emergency Response & Recovery Plan.
• Work collaboratively with the Collections Registrar and Head of Conservation and Collection Management.
• Gather, investigate and analyse information from multiple sources to determine best practices in collection management.
• Collaborate with NFSA Curators to manage legacy acquisitions and deselection projects, ensuring their timely processing and completion.
• Initiate and develop Collection Security team activities, strategies and workplans building upon collection management best practice and NFSA procedures.
• Coordinate freight logistics.
• Provide training, mentoring and collection management advice to NFSA staff and external clients.
• Operate effectively as a team member and team leader, actively listening to colleagues, drawing on team strengths and providing prompt professional feedback.

Selection Criteria

The successful candidate will demonstrate their capacity against the following:

1. Proven ability to lead, motivate and support a team to achieve performance targets and deliver on expected outcomes.
2. Proven experience in applying curatorial principles and collection management practices to workflows, systems and processes.
3. Proven ability to analyse data, identify problems or issues and identify solutions.
4. Highly developed time management and organisational skills with a proven ability to manage periods of high demand.
5. Proven ability to maintain productive working relationships, liaise effectively and negotiate with stakeholders through well -developed verbal, written and interpersonal communication skills

• Experience working with collections in the gallery, museum, library, or archive sector.
• Relevant qualifications in cultural heritage management and/or collection management.
• A current forklift licence.

Note:

• A current "C" class driver's licence is required for this role.

Work Environment Description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the National Film and Sound Archive is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.

How to Apply

When applying via our online e-recruitment system, please address the details in the 'Key Responsibilities' and 'Selection Criteria' by outlining in 1,000 words or less, how your skills and relevant experience demonstrate that you would be our ideal candidate. Your current resume is also to be included in your application.

In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

We welcome and encourage applications from people with disability, the LGBTIQ+ communities, from Aboriginal and/or Torres Strait Islander people, and people from culturally and linguistically diverse backgrounds.

Eligibility

To be eligible for this position you must:

• Be an Australian Citizen.
• Satisfactorily complete an Australian Federal Police National Police Check.

RecuitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: RecruitAbility | Australian Public Service Commission )

What we offer you

We provide a diverse, inclusive, and supportive work environment with access to:

• Great training and development opportunities.
• Generous leave and flexible working arrangements.
• Our Employee Assistance Program (EAP – a free counselling service for you and your family).
• A competitive salary, plus 15.4% superannuation.
• Rewards and recognition initiatives.

Contact Officer

Belinda Hunt | Collections Registrar, Collection Management
E: ************
Ph: ***