Matter Management Analyst

Are you currently working in finance and looking for an alternative career pathway? We are seeking a Matter Management Analyst to join our New Business & Enterprise Risk team in our Sydney office.

Please note, this role is a parental cover concluding in April 2027.

Reporting directly to the Senior Matter Management Analyst, you will ensure that the maintenance of the client and matter data in the Firm's Practice Management system is accurate and up to date. You will work closely and in a timely manner with the legal teams and the NBI team globally, to ensure that the team are able to provide an efficient function for the business including supporting offices within the same time zone (predominantly Australia and Asian offices).

Key responsibilities include:

• Attend to requests promptly via a workflow system.
• Attend to the set-up of all processes for clients and matters globally, including creating new clients and new matter records. Maintain these records through-out the lifecycle including matter plans, change of payor and parties.
• Assisting secretaries and the other New Business Intake teams with enquiries on the correct set up of clients and matters to ensure compliance with the regulations, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
• Liaise with Business Development, Business Finance and Partners regarding special client requirements and the feasibility of being able to put in place those requirements.
• Transition of legacy practice management data into updated structures and assist with general data cleansing.
• Respond to ad hoc requests via email or Teams call.
• Aid the Senior Matter Management Analyst and Matter Management Manager.

To be successful in this role, you will have:

• Tertiary degree desirable but not required (ideally, in finance, data management or an analytic field)
• Previous experience in the legal sector, risk and compliance or other related analytical fields, including billing or finance is highly regarded
• Excellent attention to detail and accuracy
• Ability to use initiative and be pro-active
• Excellent interpersonal skills
• Strong organisational skills and ability to prioritise
• Enthusiastic, positive and committed team member
• Excellent service orientation skills
• Ability to cope with conflicting demands and meet deadlines
• Takes personal responsibility for getting things done
• Intelligent and commercially minded
• Remains calm under pressure

The team:

The New Business & Enterprise Risk team is responsible for the resolution of complex legal and commercial conflict problems globally. We play a key role in the development and shaping of firm strategy globally by liaising with Sector Lead Partners, Regional/Global Heads of Practice and Business Development to ensure that any new instructions are a commercial fit for the firm.

Herbert Smith Freehills is proud to be awarded Law Firm of the Year, Australia (Chambers Asia Pacific Awards 2021), Most Innovative International Law Firm, Asia Pacific (Financial Times Awards 2019 & 2020) and Winner of the Minds Count Annual Award for Best Mental Wellbeing Initiative 2019.

What you can expect from us

• We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.