Administration Officer

Job description

Based in Yatala, Astar Rigging Constructions specialises in transmission line projects, delivering construction and maintenance services for high-voltage networks across Australia. Our focus on quality and safety ensures the delivery of bespoke solutions to suit the specific requirements of every client. We are a family-owned business, committed to cultivating a workplace culture where our administrative and operational teams feel supported, valued, and connected.

The Administration Officer is a vital support role, contributing to the seamless and efficient operation of the business. Operating in a hybrid environment, this position balances in-office responsibilities with remote administrative tasks across key areas such as operations, human resources and executive support. The ideal candidate will be highly organised, self-motivated, and capable of managing multiple priorities while working under the general guidance of the Business Support Manager and Finance Coordinator.

Key Responsibilities

General Administration

• Provide day-to-day administrative support to the management team
• Coordinate meetings, appointments, and calendars
• Draft and proofread documents, emails, and correspondence
• Maintain filing systems, databases, and records (physical and digital)

Document & Data Management

• Prepare reports, presentations, and spreadsheets as required
• Maintain and update company registers, contact lists, and forms
• Assist with data entry and document control tasks

Communication & Coordination

• Liaise with internal staff, external stakeholders, and clients as needed
• Respond to incoming calls, emails, and queries in a professional manner
• Assist in onboarding new staff or contractors with relevant documentation

Office Support

• Order and manage office supplies and stationery
• Coordinate couriers, mail, and deliveries
• Support event or meeting logistics (e.g., catering, room setup)

Skills & Experience

• Proven experience in an administrative or office support role
• Strong written and verbal communication skills
• High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and cloud-based platforms (e.g., Teams, SharePoint)
• Knowledge of Apple products/Mac operating systems
• Excellent attention to detail and time management
• Ability to work independently and manage tasks across remote and office settings
• Experience handling sensitive or confidential information with discretion

Work Environment & Flexibility

• Hybrid working model with a mix of in-office and remote work
• Core hours can be negotiated to support flexibility and team needs
• Must have access to a secure remote working setup with reliable internet

Desirable Qualifications

• Certificate III or IV in Business Administration (or equivalent experience)
• Previous experience in construction, utilities, or infrastructure sectors (preferred but not essential)

Benefits

• Competitive salary commensurate with experience
• Flexible working hours
• Phone and fuel allowance
• Laptop and uniform provided
• Free on-site office parking
• Opportunity to work in a collaborative and supportive team environment

How to Apply

If you meet the qualifications and are excited about the prospect of joining our team, please submit your resume and cover letter outlining why you are the ideal candidate for this position. We look forward to hearing from you

Job Type: Part-time

Pay: $30.00 – $35.00 per hour

Expected hours: 30 per week

Benefits:

• Work from home

Application Question(s):

• Do you have experience assisting with employee onboarding or HR-related administration? Please provide a brief outline of your experience.
• Have you been responsible for maintaining operational registers and compliance records? Please give a brief example.

Work Authorisation:

• Australia (Required)

Work Location: Hybrid remote in Yatala QLD 4207