Clinical Trial Administrator

About Us
Southern Star Research is a full-service Contract Research Organization (CRO) dedicated to navigating the complexities of bringing new medical products to market. With a legacy of excellence that began 14 years ago in Sydney, we have grown from a small, passionate team into a global network of experts committed to delivering high-quality services in medical writing, clinical monitoring, project management, biostatistics, data management, safety and medical monitoring, and quality assurance.

Southern Star Research has been recognized for its outstanding contributions to the field, winning prestigious awards such as the Frost and Sullivan 2024 Asia-Pacific Competitive Strategy Leadership Award and being named as Great Place to Work in Australia in 2024 and 2025. Our international team continues to deliver innovative clinical trial solutions across diverse therapeutic areas, ensuring the success of every study we manage.

The role
We are looking for an experienced Clinical Trial Administrator (CTA)/ Senior CTA to join our growing team. As a CTA at Southern Star, you'll work in an exciting and fast-paced environment, providing support to our clinical operations and project management teams. This is an excellent opportunity for someone looking to progress their career and provide breadth of support to the team.

This role is based in our Sydney office, with flexibility to work from home 2 days per week.

Reporting to the Senior Clinical Team Leader, you'll be responsible for:

• Assist in the preparation of departmental, training and project related meetings, taking effective minutes and logging action items
• Setup and maintenance of project specific tracking tools
• In collaboration with the project manager create and maintain the Trial Master File (TMF) tracking documents and perform QC of eTMF documents and eTMF completeness
• Manage, track and distribute trial supplies to and from investigative sites as required
• Assist in the organisation of Investigator Meetings and attend to prepare and distribute meeting minutes as required
• Support site invoice review, tracking and payments
• Provide support to IRB/IEC/Regulatory and other local submissions

To be successful in the role, we're looking for candidates with:

• Appropriate tertiary qualifications in the medical, pharmaceutical or healthcare disciplines.
• A minimum of 1 years' clinical research experience, gained either in a CRO or at a research site
• High degree of computer literacy in Word, Excel, PowerPoint, Outlook and Web-Browser applications, with the ability to quickly learn new systems ;
• Experience working within eTMF platforms is preferred
• Strong communication skills, with fluency in written and spoken English
• Excellent planning and organisation skills with the ability to work in a dynamic environment with competing projects and deadlines
• A collaborative approach to work and strong teamwork

Why Southern Star?

• Competitive remuneration
• Flexible work environment, with hybrid and fully remote options
• Exciting company growth creating ongoing opportunities for learning and development
• Office located in Gordon - under cover parking provided and close to public transport;
• STAR day - one extra day off per year for you to recharge.

Diversity, Equity and Inclusion
At Southern Star Research, we are committed to fostering a safe, inclusive, and respectful workplace where everyone feels valued and empowered to contribute. We celebrate the diversity of our team and recognise the strength that comes from different perspectives, backgrounds, and lived experiences.

We are dedicated to ensuring an inclusive recruitment process and providing equal opportunities for all applicants, regardless of race, ethnicity, gender identity, sexual orientation, age, disability, or cultural background.