Medical Receptionist and Administrator

2 days ago


Brookvale New South Wales, Australia Northern Beaches Clinical Research Full time $60,000 - $80,000 per year

We are looking for a motivated and professional Receptionist and administration professional to join the team at our Brookvale Clinical Research Site.

This role will be the first point of contact for patients visiting the site as well as assisting the Clinical Trial Coordinators with data entry and other administrative duties.

Role tasks & responsibilities:

  • Greet and assist patients and visitors, ensuring a professional and welcoming experience.
  • Manage the scheduling of patient appointments and maintain the appointment calendar.
  • Confirm patient appointments and provide guidance on study procedures and reschedule appointments if necessary.
  • Collect and record basic patient information in accordance with protocol and privacy regulations.
  • Respond to general patient inquiries about visits and procedures, escalating complex questions to the clinical team.
  • Monitor, organize, and replenish site supplies.
  • Ensure all supplies are within expiration dates and stored according to study requirements and health regulations.
  • Request restocking of materials as needed and maintain accurate inventory records.
  • Assist in generating simple reports related to study activities or inventory.
  • Play a key role in accurate data collection and keep reliable project documentation and records
  • Collection of data in accordance with GCP standards
  • Provide administrative support for investigator meetings
  • Setup and maintain trial information on site CTMS, as well as physical trial documentation collection and quality checks
  • Assist in study budget and expense management, oversight the site payment and vendor payment
  • Working closely within a team of Clinical Research Coordinators, Nurses, Phlebotomists, Doctors and the Site Director
  • Keeping meticulous records for every patient and sample
  • Delivering documentation within strict turnaround times
  • Assist with other duties as required, e.g. calibration & equipment checks

The successful candidate will have the following skills/experience:

  • Certificate or Diploma in Pathology, Biomedical Science or a related field
  • Experience in Clinical Trials is highly desired
  • High attention to detail and ability to correctly manage and import patient/trial data
  • Well-developed interpersonal skills and the ability to communicate effectively and work productively in a team environment
  • Possess strong time management and attention to detail
  • Demonstrate a high level of commitment to the principles of quality management and continuous quality improvement

About the Company:

Canopy Clinical Research is a dedicated, multi-site, private Clinical Trials network on the East-coast of Australia. We conduct trials on a broad therapeutic range, from Phase 1 through to Phase 4. We excel in generalist studies with a large volunteer recruitment pool and have proven to be equally capable in delivering results for more specialist indications requiring patients.

If this opportunity interests you, please apply with your current CV.



  • Croa, New South Wales, Australia Medical centre Full time $40,000 - $80,000 per year

    We are looking for new members to join our team. We are looking for a dedicated medical receptionist (part time or full time casual) to join our friendly General PracticeOur medical Centre is located near the beautiful Cronulla Beach with easy access by train, bus or car.For medical receptionist position ( FT or PT), previous medical receptionist experience...


  • Thirlmere, New South Wales, Australia Thirlmere Doctors Medical Centre Full time $55,000 - $65,000 per year

    Are you a warm, organised and proactive individual with a passion for healthcare and patient care? We're looking for a Medical Receptionist to be the welcoming face of our busy and caring general practice.We are a well-established, AGPAL accredited general practice committed to providing high-quality, patient-centred care to our diverse community.Key...

  • Medical Receptionist

    2 hours ago


    Elizabeth, South Australia Better Medical Full time $45,000 - $60,000 per year

    A casual opportunity exists for a Medical Receptionist to join Family Health Group on a Casual basis, based at Elizabeth Family Health Care. Ideally, successful candidates will have previous experience in a similar role or the health industry.  Perfect for candidates with a professional approach, 'can-do' attitude, and flexible availability.Work with a...


  • Melton South, Australia Melton south medical clinic Full time

    **Melton South Medical Clinic** is seeking an experienced **Receptionist **to join the clinical team on a part-time basis. **About you - Receptionist** **Responsibilities**: - Greet patients and visitors with a friendly and welcoming demeanour. - Efficiently manage the front desk, including scheduling appointments, handling patient inquiries, and managing...


  • South Melbourne, Australia Medical Group Full time

    **ABOUT US** We are located right in the heart of our community. Doctors consulting at this location provide patients with a dedicated range of quality healthcare services. We have a team of dedicated and friendly nursing, allied health and administration staff who go above and beyond for our patients. **ABOUT THE ROLE** We are seeking a passionate...


  • Wantirna South, Australia All Medical Full time

    All Medical requires an experienced Receptionist with adequate experience in: - Welcoming patients and visitors, using medical software, answering phones and enquiries. - Scheduling appointments, assisting patients, keeping a clean and calm reception area. - Processing billing and payments - Liaising with Medicare and other providers. - Scanning, filing and...

  • Medical Receptionist

    7 hours ago


    Narre Warren South, Australia Cenna Medical Centre Full time

    **PREVIOUS CANDIDATES PLEASE DO NOT RE-APPLY** **About us** We are a clinic located in Narre Warren South (2 x Drs & Allied Health Team). We are a small close team who work together cohesively to achieve the best Patient care for all who attend our clinic. We are currently seeking a mature minded person with a positive and caring attitude who is committed...


  • Lorn, New South Wales, Australia Body Contouring Surgery Clinic Pty Ltd Full time $60,000 - $90,000 per year

    Body Contouring Surgery Clinic is a boutique private practice led by Specialist Surgeon Dr Bernard Beldholm, based at 30 Belmore Rd, Lorn NSW 2320. Our team is dedicated to providing exceptional care and an outstanding patient experience in a professional and supportive environment.As the first point of contact for our patients, you will play a vital role in...


  • The Junction, New South Wales, Australia the orthopaedic clinic Full time $60,000 - $80,000 per year

    We are looking for a friendly, motivated and hard-working Medical Receptionist/Administrator to join our busy Specialist Orthopaedic Team at The Junction on a full time basis.We are looking for someone who can multitask, be organised, possess excellent customer service skills and work as part of a team. We are looking for someone who thrives on a challenge...


  • Liverpool, New South Wales, Australia SOUTH WEST VISION INSTITUTE Full time $45,000 - $60,000 per year

    Junior Medical ReceptionistIMMEDIATE START – CONTRACT POSITION Locations: Liverpool & CampbelltownSouth West Vision Institute is seeking a motivated and personable Junior Medical Receptionist to join our dynamic team. This contract role offers the opportunity to provide exceptional customer service and administrative support across our busy ophthalmology...