Receptionist & Administration Assistant

1 day ago

West Melbourne VIC, Australia Haileybury Rendall School Full time $60,000 - $80,000 per year

Haileybury is welcoming applications for the role of Reception & Administration Assistant to join our City campus team. This role plays a vital part in welcoming and supporting our community, ensuring the smooth operation of Reception while delivering outstanding customer service and administrative support.

Our City campus Reception is open from 7.30 am to 5.00 pm, Monday to Friday. To ensure we provide a welcoming and seamless service for our students, staff and families across these hours, we are looking for two Reception staff to work complementary shifts. One position is 7.30 am to 3.30 pm, and the other is 9.00 am to 5.00 pm.

We are open to different arrangements, which could mean two full-time staff members or part-time fractions shared through a job share. If you enjoy being the friendly first point of contact and want to be part of a supportive, collaborative team, we would love to hear from you.

Main Responsibilities

  • Manage reception duties, mail, and a wide range of parent, staff, and student enquiries (in person, phone, email, and myHaileybury).
  • Assist with attendance, database management (including Yearbook data), Health Centre support, and general administrative tasks.
  • Oversee diary management, room bookings, and provide support for events such as Saturday school tours.

About you

  • Minimum 3 years' experience in reception or administration with strong Microsoft Office skills and attention to detail.
  • Excellent written, verbal, and interpersonal communication skills.
  • Experience working with children from diverse cultural and linguistic backgrounds.

Why work for us?

  • Competitive salary, with further career development and opportunities
  • Ongoing professional and personal development
  • Excellent on-site facilities, grounds and working environment
  • Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin
  • Employee leave benefits such as paid parental leave and additional personal leave
  • Employee Assistance Program (EAP)
  • Various financial benefits to employees through discount partnership programs

Want to find out more?

To apply, please click on the "Apply Now" button to be directed to our online recruitment portal. Please note we do not accept emailed applications.

Applications close: (4.00 pm) Friday, 10 October 2025.

Interviews may be conducted prior to the application closing date.

Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working with Children Check (WWCC).

Haileybury is committed to the protection and promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the School's Child Safety and Wellbeing policy, ).

Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

  • North Service Centre Inspecie Specialist

    1 day ago

    Melbourne, Australia AMP Full time

    North Service Centre Inspecie Specialist If you live in Australia or New Zealand, you've likely heard of AMP. But at a time when society is changing, we are too. We're now a nimbler business with new leadership and thinking. For us, these are exciting times. There's a real potential for big thinkers to help us redefine what financial services could be. And...

  • Receptionist/administration

    2 weeks ago

    West Melbourne, Australia Dynamic Staffing Solutions Full time

    **About Our client** They are one of Australia's leading integrated Agri-food companies, employing approximately 350 people across the business in roles ranging from meat processing, logistics to export sales with a site metropolitan location. They are currently looking for a receptionist, located in **Brooklyn VIC**. **Pay: 60k - 65k** **Time: 8:00am -...

  • New Business Manager

    2 weeks ago

    Melbourne, Australia AMP Limited Full time

    If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even...

  • North Service Centre Inspecie Specialist

    3 days ago

    Melbourne, Australia AMP Limited Full time

    If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even...

  • Receptionist - Administration Assistant

    2 weeks ago

    Melbourne, Australia Legal People Full time

    Highly regarded and successful CBD Law Firm - Friendly, supportive and inclusive team culture - Varied role - front desk reception and admin support Exceptional opportunity for a customer service focussed Front Desk Receptionist/Administrator to join a highly regarded and growing Melbourne Law Firm. Our client is seeking a self-motivated individual with...

  • Administrative Assistant/receptionist

    1 day ago

    Melbourne, Australia Hide and Speech Allied Health Full time

    **About the job** Hide and Speech is on the hunt for a friendly and enthusiastic administrative assistant/receptionist. We can’t wait for you to join our team! **About Us** Hide and Speech is a paediatric allied health practice that provides intervention and assessment to children and adolescents with developmental delays. We are a small team of...

  • NSC Transactions Manager

    2 weeks ago

    Melbourne, Victoria, Australia AMP Full time $120,000 - $150,000 per year

    If you live in Australia or New Zealand, you've likely heard of AMP. But at a time when society is changing, we are too. We're now a nimbler business with new leadership and thinking.For us, these are exciting times. There's a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even more...

  • NSC Transactions Manager

    2 weeks ago

    City of Melbourne, Australia AMP Full time

    If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even...

  • North Service Centre Reporting Analyst

    3 days ago

    Melbourne, Australia AMP Limited Full time

    If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even...

  • Real Estate Receptionist/administration

    3 days ago

    West Melbourne, Australia Motion Property Full time

    We are now looking for an enthusiastic receptionist to join our team. At Motion Property, we regard our team as more than just employees, we invest in ongoing professional development and training, provide excellent administrative support and celebrate outstanding results. This is a great opportunity for someone looking to get their foot in the door and...