Senior HubSpot Specialist

Senior HubSpot Specialist - Project-Based Support
Project Overview

We're a lifecycle marketing agency that specialises in CRM lifecycle solutions. We're working with a high-growth client on a comprehensive HubSpot migration and optimization project, and we need a HubSpot specialist to support our team with technical implementation and strategic guidance.

About This Opportunity

You want a project where you can showcase your HubSpot expertise while working alongside experienced CRM professionals.

We're not looking for a generalist - we need a HubSpot specialist who can hit the ground running with complex workflows, integrations, and optimisations.

This is a project-based role with potential for ongoing collaboration as we scale our HubSpot client base.

What We're Looking For

HubSpot Mastery: 3+ years of hands-on HubSpot experience with proven expertise in Marketing Hub Pro, Operations Hub Pro, and complex workflow automation.

Integration Expertise: Experience with HubSpot integrations, particularly Shopify, form builders, and CRM data migration across multiple instances.

Quality-Focused: Obsessed with flawless execution - someone who builds bulletproof workflows and catches errors before they happen.

Strategic Thinking: Doesn't just execute tasks but identifies optimization opportunities and recommends improvements based on platform capabilities.

Agency Experience: Understanding of agency workflows, client communication, and delivering work that represents our brand professionally.

Your Mission

Workflow Development & Migration

• Build and test complex HubSpot workflows for lead nurturing, cart abandonment, and customer lifecycle automation
• Migrate existing Shopify email workflows to HubSpot while enhancing functionality
• Implement advanced segmentation and personalisation strategies

Database Management & Optimization

• Execute multi-region database consolidation across HubSpot instances (AU, US, UK)
• Set up Operations Hub Pro for data cleansing, deduplication, and contact management
• Establish data hygiene processes and automated maintenance workflows

Form & Landing Page Development

• Replicate complex multi-step forms with conditional logic and dynamic content
• Ensure seamless integration between forms, workflows, and CRM data
• Optimize for conversion while maintaining brand consistency

Quality Assurance & Documentation

• Develop QA checklists and testing protocols for all HubSpot implementations
• Create comprehensive documentation for workflows and processes
• Identify and flag potential issues before client delivery

Strategic Consultation

• Audit existing HubSpot setup and identify optimization opportunities
• Recommend best practices for lead scoring, attribution, and reporting
• Provide guidance on HubSpot feature utilization and platform optimization

Project Scope & Timeline

Phase weeks): Database migration and platform setup

• Consolidate 106k+ contacts across three regional instances
• Configure Operations Hub Pro for automated data management
• Set up initial workflow framework

Phase weeks): Workflow migration and form replication

• Transfer Shopify automations to HubSpot
• Build multi-step form with dynamic content and conditional logic
• Implement lead nurturing sequences

Phase 3 (Ongoing): Optimization and support

• Monthly workflow reviews and improvements
• Performance analysis and recommendations
• Ad-hoc support for new campaign requirements

What You Bring

Technical Requirements:

• 3+ years hands-on HubSpot experience (Marketing Hub Pro & Operations Hub Pro essential)
• HubSpot certifications (Marketing Software, Workflow Management, Operations Hub)
• Experience with Shopify-HubSpot integrations
• Advanced knowledge of HubSpot APIs and custom properties
• Database management and data migration experience

Soft Skills:

• Excellent English communication (written and verbal)
• Agency or client services experience
• Proactive problem-solving approach
• Attention to detail and quality obsession
• Ability to work autonomously with minimal direction

Bonus Points:

• Experience with Typeform or similar form builders
• Multi-region CRM management experience
• B2B lead generation and nurturing expertise
• Knowledge of email deliverability and compliance

Working Arrangements

Timezone: Australian business hours (AEST) preferred for overlap with client Communication: Slack, Figma, and regular video check-ins Project Management: Tasks managed through Slack lists and ClickUp Duration: Initial 6-8 week project with potential for ongoing monthly retainer

What We Offer

Competitive Project Rate: Commensurate with experience and expertise Professional Growth: Work with cutting-edge HubSpot implementations and learn from experienced CRM team Portfolio Building: High-profile client work you can showcase (with appropriate permissions) Future Opportunities: Potential for ongoing projects as our HubSpot client base grows Quality Environment: Work with a team that values expertise and professional execution

Red Flags - Please Don't Apply If:

• You have less than 3 years of dedicated HubSpot experience
• You're a generalist looking to "learn HubSpot on the job"
• You can't work during Australian business hours when needed
• You don't have experience with complex workflow automation
• You're looking for basic email campaign setup work

Application Process

Step 1: Submit proposal with:

• Portfolio of HubSpot workflows and implementations
• Specific experience with database migrations and complex automations
• Your approach to quality assurance in HubSpot projects

Step 2: Technical interview focused on HubSpot best practices

Step 3: Project kickoff and onboarding

Ready to Showcase Your HubSpot Expertise?

We're looking for someone who takes pride in building elegant, efficient HubSpot solutions that drive real business results.

If you're passionate about HubSpot optimization and want to work with a team that values technical excellence, we'd love to hear from you.

Apply now with your HubSpot portfolio and let's create some CRM magic together.

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