Administration Officer

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it's all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what's possible.

From manufacturing and engineering to cybersecurity and space, we're driving progress in some of the world's most important industries – and working together to build a future we can all trust.

Our Benefits

• Fitness Passport Discount – Access to a network of Gyms across AUS as cheap as $15 P/W
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Sonder – Wellbeing & Support Partner

OUR TEAM
Our Explosive Ordnance Services team enables the Australian Defence Force through storage, distribution, maintenance and disposal of these systems, all across Australia. As a turnkey solution, we offer the opportunity to gain a holistic understanding of our business operations, creating huge opportunities for professional growth. Many of our team started in this role and are now in leadership.

As Administration Officer, you'll be the welcoming face (and voice) of Thales, providing vital administrative and receptionist support. From greeting visitors and coordinating travel to managing records and processing purchase requisitions, your contribution will ensure seamless day-to-day operations. You'll be a key link between our business, valued customers, and vital partners.

Working at our Orchard Hills site, on Darug land, your role purpose is to:

YOUR ROLE

• Acting as the first point of contact for visitors, arranging escorts and coordinating deliveries
• Supporting our Technical and Safety & Compliance teams with confidential administrative tasks
• Organising meetings, conferences, corporate gifts, and mail management
• Maintaining up-to-date organisation charts, telephone directories, and SharePoint information
• Assisting with travel bookings, processing invoices, and P-Card reconciliation
• Distributing internal memos, preparing newsletters, and updating staff documentation

Your Experience

• Certificate IV in Business Administration and/or Certificate III in Competitive Systems & Practices
• Strong Microsoft Office skills (Word, PowerPoint, Excel)
• Confident communicator with excellent written and interpersonal skills
• Organised, dependable, flexible, and able to handle changing priorities with initiative

WE ENCOURAGE YOU TO APPLY
After you have applied, you will receive an email acknowledging your application. We'll then provide a personalised experience for suitable applicants as we progress the selection and assessment process.

Prior to being offered employment, you will need to complete pre-employment police and depending on the role type, medical checks as well.

A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website

In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

It's easy to dismiss the perfect opportunity if you don't see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We're committed to supporting a diverse workplace, and that starts here.

We're proud to be endorsed by WORK180 as an Employer for All Women, but we know there's always more we can do. We'll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.