Executive Assistant

Arethusa College is an independent, co-educational school catering for students from Year 7 to Year 12. Arethusa College provides an alternative approach to education for students where previous schooling in a mainstream setting has not been successful due to social, emotional, physical, educational, familial, or situational difficulties. The College believes that engagement in education has the potential to empower marginalised students.

Arethusa's holistic programs aim to re-engage and support students who are experiencing a wide range of risks, challenges, and difficulties, aiming to establish a pathway to their employment. By providing flexible learning environments, with targeted and diverse curriculum programs, Arethusa College strives to support and develop its students, both physically, emotionally, socially, spiritually, and academically. All programs are underpinned by quality pedagogy, targeted literacy, and numeracy development, 21st Century skills, design thinking and the development of responsible, global citizenship.

Arethusa College offers students a 'fresh start' and an alternative approach to education, seeking to develop each student's core knowledge and skills; as well as guiding them to develop and achieve both personal and career goals. The College provides supportive and educational programs to assist students' social, emotional, and physical health.

Mission

Arethusa College is one school with many campuses that exist to reconnect disengaged students, by creating alternative educational communities that facilitate, 'Real Connections,' 'Real Learning' & 'Real Futures.'

Values

Arethusa College is committed to creating a culture where we in practical ways 'Believe in our students,' 'Where we Expect of them' and 'Where we Celebrate with them.'

The Role
The Executive Assistant is responsible for all Board secretarial responsibilities, corporate governance and ensuring best practice in a highly regulated environment. The role will be based at our Caboolture Campus with regular travel across Campuses.

This is a busy, diverse, and sometimes demanding position where you will be comfortable working in a changing environment juggling competing priorities. It requires the person to be able to think on their feet and be flexible due to the nature of the school environment. It requires the person to be able to communicate clearly and effectively with other staff members.

The Executive Assistant reports directly to the Chief Executive Officer and Manager of the Office of the CEO.

• This role provides high level administrative support to the Chief Executive Office, Manager of the Office of the CEO and Board of Directors.
• Preparing briefing materials for the induction of new Board Members.
• Report preparation, minute taking, agenda preparation and meeting support. Some afterhours required (attendance at Board and Committee meetings offsite).
• Managing Board of Director SharePoint site.
• Entering invoices for payment and reconciling credit cards.
• Managing registers, performing data entry, and compiling documents.
• Safeguard the official documents, including the constitutions and key policies.
• Responding to Subpoenas and other agencies requests for information.
• Regular catering (staff birthdays, meetings, and events, buying gifts, ordering flowers, making coffee etc.).
• Conference and event support.
• Booking accommodation, travel, and venues.

The successful applicant will demonstrate:

• Relevant experience as an Executive Assistant or in an executive level support role is essential.
• Advanced Microsoft Office skills.
• TASS experience but not essential.
• Ability to identify and mitigate risks associated with governance.
• Strong problem-solving skills with a proven ability to improve processes and practices.
• Exceptional interpersonal and communication skills.
• Ability to manage complex administration processes.
• High level of attention to detail.
• Ability to work independently and collaboratively within a team.
• High levels of integrity and transparency.
• Outstanding organisational skills.
• Ability to use initiative and apply sound judgement.
• Ability to exercise discretion and sensitivity with confidential issues.
• Ability to manage competing deadlines.
• A calm manner under pressure.
• High standard of personal presentation.
• Be flexible and adaptable to change.

The successful application will have:

• Qualification in Business Administration or equivalent.
• A current Working with Children Check (Paid Blue Card) or be willing to obtain one prior to commencing.
• Open Drivers Licence.

Include a cover letter and detailed resume with your application.

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