Office Manager

Founded by industry leader Bevan Slattery, SUBCO is a globally leading submarine cable company renowned for developing some of the world's most groundbreaking and engineering-first submarine cables. With a strong track record in the Australasia region, SUBCO specialises in the development, ownership, and operation of large-scale submarine infrastructure, playing a pivotal role in providing essential digital gateways to Asia, North America, and EMEA.

Over the past five years, SUBCO has built a formidable portfolio of submarine infrastructure, with its latest transcontinental cable project, which will link Sydney, Melbourne (Torquay), Adelaide, and Perth.

Our Values

At SUBCO, our values are the foundation of everything we do. They shape our culture, guide our decisions, and define how we interact with our customers, partners, and each other. From being Customer Obsessed to always Raising the Bar, we are committed to innovation and excellence. Together, we are a team of Trailblazers who Grow Together and hold ourselves accountable, ensuring that We Each Set the Standard for success. These values aren't just words – they drive us forward every day.

Role Purpose

As Office Manager, you will play a critical role in ensuring the smooth operations of SUBCO. Your role will encompass office management and administrative support, in addition to organising all SUBCO events, not only for our Brisbane office, but also our Melbourne and London offices.      This role requires excellent communication and multitasking skills, strong attention to detail, and the ability to work collaboratively across departments to ensure the smooth and efficient functioning of the workplace.

This role is typically office-based, with occasional travel required for event coordination or office-related duties at other sites.

Role Responsibilities

Office Management

• Oversee the smooth day-to-day operations of the office, ensuring a clean, safe, and productive working environment for all staff.

• Serve as the primary point of contact for building management, service providers, and office vendors (e.g. cleaners, IT support, office supplies).

• Monitor and manage office inventory, ordering supplies as needed.

• Serve as the point person for all visitors to SUBCO HQ .

• Maintain office policies and procedures, and suggest improvements where appropriate.

• Source, vet, and manage external contractors and service providers (e.g., electricians, cleaners, repair technicians, IT support), ensuring all work is completed to a high standard and in accordance with safety and compliance regulations.

• Develop and maintain a building maintenance schedule and ensure regular inspections, servicing, and safety checks are performed.

• Oversee the office's physical assets, including office furniture, fixtures, equipment, and facilities supplies; manage repairs, replacements, and upgrades as needed.

• Maintain accurate records of service agreements, maintenance logs, building access cards, keys, and office security protocols.

• Monitor office-related expenses, process invoices, and work within approved budgets for facilities and maintenance.

• Liaise with Executives and team members on all interstate and international travel

Event Planning

• Plan, coordinate, and execute internal and external events including staff meetings, team-building activities, client events, and company celebrations.

• Manage event logistics such as venue selection, catering, transportation, accommodations, guest lists, invitations, and event setup/pack-down.

• Develop and manage event budgets, ensuring cost-effectiveness while maintaining quality.

• Work with internal stakeholders to align event goals with company objectives and brand standards.

About you

• High-energy individual with a positive attitude and the ability to think outside the box and go the extra mile for their team

• Proven experience in office and event management, within a fast-paced working environment

• Strong communication, interpersonal skills and stakeholder management

• Flexible, adaptable and detail-orientated with an innate ability to make quick decisions and seamlessly manage multiple priorities and deliverables

• Excellent organisational and time management skills

• Ability to work independently with autonomy and as part of a collaborative, close knit team

• A creative, self-starter with an ability to think outside of the box when it comes to team events and celebrations