Administration Assistant – SMSF

2 weeks ago

Warrnambool Victoria Australia Sinclair Wilson Partnership Full time $40,000 - $60,000 per year

Sinclair Wilson are looking for an experienced and enthusiastic Administration Assistant to join our Warrnambool office. The position is part time, ideally 3 days per week and the successful applicant will have the opportunity to negotiate working hours and days.

In this unique role, you'll provide vital administrative support to our specialist Self-Managed Superannuation Fund (SMSF) Division. This team plays an important role in helping clients manage and grow their retirement wealth, and your contribution will ensure their experience is seamless and efficient from start to finish.

Your day will be varied — from preparing documentation, maintaining accurate client records, and assisting with compliance requirements, to liaising with clients and external stakeholders in a professional and friendly manner. You'll work closely with our SMSF accountants and advisors, supporting them to deliver timely, high-quality outcomes while keeping everything organised behind the scenes.

About You

You are a highly organised and professional individual who takes pride in delivering a high standard of client service. With strong attention to detail, you approach every task with care and accuracy—whether preparing documentation, managing client records, or supporting internal processes.

You are self-motivated and capable of working independently, showing initiative to manage your time and priorities effectively. At the same time, you thrive in a collaborative environment, contributing positively to team goals and supporting colleagues to deliver the best outcomes for clients.

Key Attributes

  • Strong communication and interpersonal skills, with experience in client-facing roles.
  • Previous administration or secretarial experience.
  • Excellent organisational and time-management abilities, with the capacity to prioritise competing tasks.
  • Proficiency in Microsoft Office Suite and strong general computer literacy.
  • High attention to detail and accuracy across all tasks.
  • A positive, approachable, and professional attitude.
  • Experience within a legal or accounting practice is advantageous, but not essential.

About Us

At Sinclair Wilson, we are more than just accountants – we are trusted business partners, problem-solvers, and community builders. With five offices across the Western District of Victoria and South-East South Australia, our 150+ team members support a wide variety of clients, industries, and communities.

Why You'll Love Working with Us

  • A supportive and approachable team – where your contributions are valued.
  • Flexibility that fits – we'll work with you to find hours that suit your lifestyle.
  • Room to grow – opportunities to develop your skills and career.
  • The perks of regional living – balance your professional goals with a great lifestyle.

Sound like you? Bring your admin know-how and positive energy — and we'll help you build a rewarding career with us.

How to Apply

Please include a cover letter along with your resume and apply via the Sinclair Wilson careers page at addressed to Alisha Pitman, HR Advisor.

Position closing Sunday 9 November 2025

Candidates will be reviewed as applications are received.

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